Sale and Removal of Surplus Asphalt Millings

The City of Batavia, New York is soliciting sealed bids to purchase and remove approximately 6,000 tons of surplus asphalt millings from two City locations under Bid #2026-09, with bids due November 10, 2026 at 3:00 p.m. at the Office of the City Clerk, One Batavia City Centre, Batavia, NY 14020. The City will award the sale to the highest responsible bidder, and no set-aside or preference program applies.

Both stockpiles are sold as a single lump-sum purchase, "AS IS, WHERE IS" and without warranties, with no price adjustment for actual quantity or condition. The material sits at the Department of Public Works Yard at 147 Walnut Street and the City Storage Yard at 5 Treadeasy Avenue, about one mile apart. Bidders are encouraged to inspect both stockpiles before submitting offers, though no site visit or bidders' conference is required. The successful bidder must complete all loading, hauling, and removal within 60 calendar days of award unless the City approves an extension in writing, and must pay in full within 10 calendar days of written notice of award. The City may assess $50.00 per calendar day for work not completed by the approved deadline.

Before beginning operations, the awardee must furnish evidence of commercial general liability insurance of $1 million per occurrence and $2 million aggregate, automobile liability of $1 million combined single limit, New York State workers' compensation, and employers' liability of $1 million. The bidder supplies all labor, equipment, fuel, traffic controls, site restoration, and compliance with applicable federal, state, and local requirements. Bids must be submitted on the attached bid form in a sealed envelope marked "SEALED BID - SURPLUS ASPHALT MILLINGS - BID #2026-09." The City reserves the right to reject any or all bids and waive nonmaterial informalities to the extent permitted by law. The solicitation was posted October 27, 2026.