Ryan White Part B Emergency Assistance Payment Processing

The Utah Department of Health and Human Services (DHHS) is seeking a contractor to facilitate emergency financial assistance (EFA) payment processing for the Ryan White Part B Program. This procurement opportunity involves issuing checks directly to rental management companies, landlords, and utility companies on behalf of program clients. The Request for Proposal (RFP) DHHS91292 outlines a comprehensive service requiring a vendor capable of managing financial transactions with precision and sensitivity. Evaluation of proposals will be conducted using a score sheet, with key submission documents including a W-9 form, conflict of interest disclosures, and client service terms. The solicitation was posted on October 14, 2025, with proposals due by October 28, 2025, providing potential bidders approximately two weeks to prepare and submit their responses. Interested vendors must carefully review the attached documents, including the Scope of Work, to understand the full requirements of the contract.

While specific set-aside designations are not explicitly detailed in the provided documents, standard government procurement practices often encourage participation from small businesses, minority-owned enterprises, and local vendors. The contract appears to be open to qualified financial service providers with experience in payment processing and client-focused financial assistance programs. No incumbent vendor information is readily apparent from the available materials. The scope suggests a need for robust payment processing infrastructure that can handle sensitive client transactions efficiently and securely. Although a precise budget range is not specified in the documents, the contract appears to be focused on a service-based procurement with potential ongoing financial management requirements. Potential bidders should carefully review the technical specifications and submission instructions to ensure full compliance with the Ryan White Part B Program's specific needs.