Rubber-Tired Loader (Buyback) FY24

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Equipment, is procuring twelve new 4-wheel drive articulated rubber-tired loaders with parallel lift capability and auxiliary equipment including pallet forks and lift booms, along with a guaranteed buyback program for fiscal year 2024. The solicitation, designated as RFB 605 2400000390, also includes the purchase of twelve used 2023 Volvo L60H loaders with specified serial numbers and one year of remaining manufacturer warranty. All new equipment must be delivered no later than September 30, 2024, to the KYTC Division of Equipment receiving shop in Frankfort, Kentucky, and must meet detailed specifications including a Tier IV final diesel engine with minimum 160 horsepower, power shift transmission, 3.0 cubic yard bucket capacity, and SAE rated static tipping load of at least 16,000 pounds. The vendor must be an authorized dealer of the brand submitted and shall provide a 24-month or 2,000-hour full machine warranty, comprehensive on-site routine maintenance and repair at no cost to KYTC, and one day of operator training. Equipment usage is limited to 1,000 hours per year with vendors liable for $25 per additional hour, and vendors must guarantee 24-hour on-site response by a certified technician with daily penalties of $300 for each day repairs are not completed beyond the second day. The bid closing date is April 25, 2024, at 1:30 p.m. Eastern Time, with written questions due by April 17, 2024, at 4:00 p.m., a tentative award date of May 1, 2024, and all bids must remain valid for a minimum of 90 calendar days following the bid closing date. The evaluation committee will award the contract based on best value using separate evaluation criteria for Group 1 (new loaders and buyback pricing) allocating 65 points to the lowest purchase price and 35 points to the highest guaranteed buyback price after one year of service, and Group 2 (used loader purchase pricing) allocating 100 points to the highest purchase price.

The Commonwealth reserves reciprocal preference for Kentucky resident bidders and qualified bidders as defined in Kentucky Revised Statutes 45A.490-494 and 200 KAR 5:410, which includes Kentucky Correctional Industries and nonprofits serving individuals with disabilities. Bidders must submit responses electronically through the Kentucky Vendor Self Service (VSS) system at https://vss.ky.gov; hard copies and emailed bids will not be accepted. All pricing must be quoted F.O.B. Destination Freight Prepaid to the receiving location in Frankfort, Kentucky, with new equipment required to be pre-serviced and delivered in first-class operating condition with sufficient fuel for minimum one-hour operation. A performance bond equal to 25 percent of the guaranteed buyback price is required within ten calendar days of award notification, and all equipment must include telemetry capabilities providing desktop access and multi-user notifications at no expense during the buyback period. Vendors are not required to bid all groups but must bid all lines within a selected group. While specific award values or budget ranges are not explicitly stated in the solicitation documents, the contract encompasses the procurement of a total of 24 loaders (12 new units plus 12 used units) with associated warranty, maintenance, training, and buyback provisions over a multi-year service period.