RSSLC seeks Parts and Repairs for Golf Carts

The Texas Health and Human Services Commission (HHSC) is seeking a contractor to provide parts and repairs for golf carts at the Richmond State Supported Living Center (RSSLC) through a competitive Invitation for Bids (IFB). The procurement requires a vendor capable of servicing utility vehicles from manufacturers including Advanced EV, Cushman, Club Car, and EZ Go, with services encompassing minor repairs, maintenance, oil changes, and parts procurement. Ideal contractors must be located within 20 miles of RSSLC and provide a minimum 12-month warranty on labor services while honoring manufacturer warranties for replacement parts. The evaluation will prioritize bidders demonstrating ability to meet specifications, performance delivery requirements, and competitive pricing, with HHSC selecting the bid providing the best value to the State of Texas. Key submission requirements include completed Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), and Exhibit D (Bidder Reference Form), along with comprehensive documentation of operational capacity and qualifications. The solicitation was posted on July 18, 2025, with bidder questions due by July 25, 2025, and final bid responses required by August 5, 2025 at 10:30 AM CST, with an initial contract term from September 1, 2025, to August 31, 2026.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are comprehensive, mandating workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability coverage. Bidders must demonstrate substantial business capabilities, including years in operation, number of employees, customer service infrastructure, and shipping processes. The procurement covers an extensive inventory of golf carts and utility vehicles spanning multiple departments and locations, with assets dating from 1980 to 2019. While specific budget ranges are not detailed, the solicitation suggests a localized, specialized service contract focused on maintaining a diverse fleet of golf carts across various organizational units. The contract appears designed to ensure continuous maintenance and repair capabilities for the Richmond State Supported Living Center's transportation and utility vehicle assets, with a strong emphasis on vendor qualifications, technical competence, and reliable service delivery.