RSSLC seeks Parts and Repairs for Golf Carts

The Richmond State Supported Living Center (RSSLC) is seeking parts and repairs for golf carts through Invitation for Bid (IFB) No. HHS0016337, which covers minor repairs, maintenance, and oil changes for golf carts, as well as parts procurement for installation by RSSLC staff. The procurement spans jurisdictions including Fort Bend County and Round Rock City in Texas, with a specific requirement that the awarded contractor be located within 20 miles of the RSSLC facility. Bidders must provide comprehensive documentation including a pricing sheet with hourly service rates (ranging from $0 to $200,000), diagnostic fees, and parts markup percentages, along with mandatory attachments such as Exhibits A, C, and D. The solicitation requires vendors to demonstrate operational capabilities, minimum experience, and qualifications, with a detailed asset inventory of golf carts and utility vehicles from manufacturers like Cushman, Yamaha, EZ-GO, and Club Car spanning manufacturing years from 1980 to 2019. Key evaluation criteria include the bidder's ability to meet requirements, performance delivery capabilities, and pricing. The procurement timeline includes a bid posting date of June 27, 2025, questions due by July 7, 2025, responses due by July 16, 2025, and an anticipated contract start date of September 1, 2025, with an initial contract term through August 31, 2026.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide labor services with a minimum 12-month warranty and parts with at least the manufacturer's standard warranty. The Health and Human Services Commission (HHSC) reserves the right to make single or multiple awards to achieve the best value for the state. Bidders must complete comprehensive compliance documentation, including HHS Solicitation Affirmations that cover various legal and operational commitments such as avoiding conflicts of interest, maintaining appropriate business licenses, and adhering to cybersecurity requirements. While a specific contract value is not directly stated, the pricing sheet allows for service rates up to $200,000, suggesting a potentially substantial procurement opportunity. The solicitation requires vendors to submit detailed reference forms, a one-page narrative describing experience and qualifications, and documentation demonstrating financial solvency, customer service capabilities, and operational capacity. Failure to submit required attachments may result in bid disqualification, and contractors must be prepared to undergo background checks and maintain specific standards of conduct throughout the contract period.