RSO - Audio and Video System at the Leonel Castillo Community Center for Harris County Precinct 2

Harris County is seeking a qualified vendor to provide a turnkey audio and video system installation for the Leonel Castillo Community Center in Precinct 2. The project involves supplying and installing an enterprise-grade audio-visual system for a multipurpose room capable of supporting events with up to 100 attendees. Specific system requirements include four wireless hand-held microphones, four room microphones, a conference web camera, and compatible audio processing equipment to support hybrid meetings using platforms like Zoom, Webex, and Microsoft Teams. A pre-bid conference is scheduled for September 8, 2025, at 9:30 am CST, with proposals due by September 16, 2025. The total project is expected to take approximately 20 weeks from site assessment to completion, with vendors required to provide comprehensive pricing that covers labor, materials, equipment, programming, installation, warranty, training, and documentation.

The procurement opportunity encourages participation from diverse vendors, with a Subcontractor Listing Form that emphasizes tracking of HUB/MWBE and Section 3 certifications. Vendors must comply with detailed insurance requirements, including minimum coverage limits across multiple insurance categories, and must be licensed to do business in Texas. The total contract value is capped at $50,000, with vendors required to include a 10% contingency in their bid pricing. Specific brand recommendations include Sennheiser for microphones and QSC for speakers, though equivalent manufacturers are acceptable. Vendors must provide a minimum three-year warranty and comprehensive system documentation, with final payment based on actual accepted work completed at submitted unit prices. Contractors will need to demonstrate compliance with federal, state, and local regulations, and provide proof of current tax status and appropriate business certifications.