RRCC 27-05-DQ Diagnostic Ultrasound System

Red Rocks Community College in Jefferson County, Colorado, is soliciting quotes under Documented Quote RRCC 27-05-DQ for one Philips EPIQ Elite G diagnostic ultrasound system, with written inquiries due October 29, 2026 at 12:00 p.m. and quotes due November 5, 2026 at 12:00 p.m. The solicitation names a specific manufacturer and model, which narrows qualifying equipment to Philips EPIQ Elite G. Respondents claiming Service Disabled Veteran Owned Small Business status must provide SBA certification documentation to count toward the 3% SDVOSB procurement goal.

The scope includes one Philips EPIQ Elite G System with a 24-inch HDMAx monitor, five specified transducers, and clinical application modules spanning abdominal, cardiology, obstetrical, vascular, pediatric, and interventional use. The college also requests an upgrade to its existing Philips EPIQ 5 unit (Serial # US714C0073), including Flow Viewer, Release 14.0 software, an HD MAX display, and a hardware kit. An optional Flow Viewer 4D V9-2 bundle is priced separately. Equipment must be delivered and operational at the Arvada Campus (10280 W 55th Avenue, Arvada, CO 80002) by January 18, 2027, to support the Spring 2027 class in the Diagnostic Medical Sonography program. Training includes one day of onsite installation, one day of onsite clinical support, one day of level 2 offsite tuition with U.S. travel, and basic system training.

The budget is $124,000. Pricing must include delivery, shipping, and installation and remain firm during the initial term. Taxes are excluded, as the college holds exemption certificates. The college offers a trade-in allowance of up to $10,000 for one non-functional Philips IU22 Ultrasound Machine (Serial # B043V8). The contract term runs through January 18, 2027, with no renewal options. Payment terms are N45, and delivery is After Receipt of Order.

The procurement is funded through the Carl D. Perkins Career and Technical Education Improvement Act of 2006 (CFDA #84.048A), so federal provisions apply. These include SAM registration, a Byrd Anti-Lobbying certification for bids exceeding $100,000, and a prohibition on covered telecommunications equipment from Huawei and ZTE. Award goes to the responsible respondent whose acceptable quote is most advantageous to the state, with price as the primary consideration. The college may negotiate with respondents or reject all quotes. Estimated award is November 11, 2026, with a desired purchase order start of November 17, 2026. Vendors must submit a signed response and price sheet, a current W9, and a manufacturer specification sheet by email to Lynn Beltran, Director of Purchasing, at Lynn.Beltran@rrcc.edu.