RRCC 26-14-RFP01 Website Redesign, Development & Migration

Red Rocks Community College (RRCC) is procuring website redesign, development, and migration services through a formal Request for Proposals (RFP) issued under the Colorado Community College System. The procurement seeks a strategic web development partner to comprehensively assess, redesign, and migrate RRCC's primary website (www.rrcc.edu) from its current Drupal 10.6.7 platform to a recommended content management system such as WordPress or an equivalent industry-standard platform. Deliverables include discovery and design work, user research with a minimum of 10 participants, technical integration audits, content audits and migration planning for approximately 250-280 pages and 1,600 content elements, accessibility compliance verification to WCAG 2.2 Level AA standards, usability testing prior to launch, and ongoing technical maintenance and support with optional hosting services. Key project objectives require implementation of enhanced functionality items including user roles and approval workflows, site-wide alert systems, improved calendar systems, spotlight components for testimonials, enhanced search functionality, multilingual support, analytics integration, and navigation optimized around student journeys. Vendors must demonstrate experience with similar web redesign and migration projects completed within the past five years, preferably in higher education and community college environments, and must submit detailed line-item pricing broken down by phase (discovery, design, development, migration, and maintenance) with year-by-year costs for up to five years. The evaluation committee will assess proposals using a five-point scale based on four criteria: Experience and Qualifications, Management Plan, Technical Proposal, and Pricing, without specific weighting applied to the evaluation criteria. Critical deadlines include April 22, 2026 at 10:00 AM (Mountain Time) for written vendor inquiries, May 12, 2026 at 10:00 AM for proposal submission via BidNet Direct, a virtual public proposal opening on May 12, 2026 at 11:00 AM, and an estimated Intent to Award publication date of June 24, 2026, with the initial contract term anticipated to begin July 1, 2026 and end June 30, 2027, with potential renewal options extending the total contract duration up to five years.

No set-aside designations, disadvantaged enterprise restrictions, or preference points for minority-owned, women-owned, or Colorado-based vendors are specified in this RFP; all qualified vendors are eligible to respond. The incumbent vendor providing current website maintenance is Archetype 5, though the RFP is open to all qualified organizations regardless of incumbent status. RRCC's existing infrastructure includes integrations with third-party systems such as Banner, Salesforce, Canvas, Slate, and analytics platforms, with the college acknowledging that complete documentation of all integrations is unavailable and that approximately seven or fewer components have inaccessible proprietary source code requiring vendor assessment during the discovery phase. The website currently serves over 1.2 million annual visits and operates from a Pantheon hosting environment. Mandatory project requirements include mobile-first design, accessibility compliance to WCAG 2.2 Level AA standards and Section 508 of the Rehabilitation Act, FERPA compliance, Colorado data privacy law adherence, and submission of an acceptable Voluntary Product Accessibility Template (VPAT) prior to website launch, along with a 99.5% monthly uptime service level agreement for hosted services and 24/7 response requirements for critical and security issues. RRCC does not disclose a specific budget; however, historical context indicates FY 2025-2026 spending of $16,000 for hosting and maintenance and prior-year development spending of $53,000, which the college explicitly notes are not indicative of expected contract costs for this comprehensive redesign and migration project.