RRCC 26-14-RFP01 Website Redesign, Development & Migration
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This is a Request for Proposals (RFP) issued by Red Rocks Community College (RRCC) in Jefferson County, Colorado, for website redesign, development, and migration services. The procurement seeks a strategic web development partner to comprehensively assess, redesign, and migrate RRCC's primary website (www.rrcc.edu), with the vendor evaluating whether to enhance the existing Drupal-based platform or migrate to a new content management system. Key deliverables include discovery and design work, content strategy, website transfer or rebuild, functionality enhancements (user role workflows, site-wide alerts, enhanced calendar, spotlight components, improved search, and navigation optimization), accessibility compliance certification to WCAG 2.2 Level AA and Section 508 standards, usability testing, user training, and comprehensive documentation. Required qualifications include a minimum of three similar projects completed within the past five years, with higher education experience preferred, along with demonstrated expertise in key project personnel, management and maintenance planning, and technical approach. Evaluation criteria focus on organizational experience and qualifications, management plan quality, technical proposal strength, and pricing. Written inquiries must be submitted by April 22, 2026 at 10:00 AM Mountain Time, with proposals due May 12, 2026 at 10:00 AM via BidNet Direct, followed by a public proposal opening at 11:00 AM via WebEx. The anticipated contract start date is July 1, 2026, with an initial term through June 30, 2027, renewable for up to four additional one-year periods for a maximum five-year duration, with estimated demonstrations and final award notification scheduled for June 16 and June 24, 2026, respectively. The RFP does not specify set-aside designations or restrictions limiting response eligibility to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The existing infrastructure requiring integration consists of the current Drupal-based website platform at www.rrcc.edu, and vendors must ensure all work complies with FERPA requirements and Web Content Accessibility Guidelines, with mandatory disclosure of all third-party tools processing student data and provision of Data Processing Agreements prior to contract execution. The solicitation establishes comprehensive contractual requirements including workers' compensation insurance, general liability coverage ($1,000,000 minimum), automobile liability ($1,000,000 minimum), protected information liability, professional liability, and crime insurance, along with extensive confidentiality and data security obligations for handling sensitive institutional and student information. The specific contract award value or budget range is not disclosed in the available procurement documents, though the scope suggests a substantial engagement given the comprehensive nature of the project phases and five-year maximum contract duration. Proposals are limited to 50 pages excluding administrative documents and must include signed vendor signature pages, completed W-9 forms, vendor disclosure statements, references, exceptions to contract terms, and acknowledgment of VPAT accessibility requirements, with all submissions required to be Section 508 compliant.
Name | Description | Size | Type | Posted |
|---|---|---|---|---|
RRCC 26-14-RFP01 Website Redesign Development & Migration.pdf | 340KB | 4/10/26 | ||
Vendor Disclosure_fillable.pdf | 144KB | 4/10/26 | ||
Personal-Services-Contract_09.2025.pdf | 364KB | 4/10/26 |