RP006-26 Professional On-Call Planning Services on a Multi-Year Contract

Gwinnett County Board of Commissioners in Georgia issued Request for Proposal (RFP) RP006-26 for Professional On-Call Planning Services on a Multi-Year Contract to support the Department of Planning and Development. The procurement seeks qualified firms to provide planning services across two distinct service categories: Category A (Urban Planning and Community Engagement) and Category B (Infrastructure Planning). Category A services include comprehensive planning, small area planning, unified development ordinance amendments, urban design and placemaking, and community engagement facilitation. Category B encompasses infrastructure planning for mobility (transportation, trails, transit) and water resources (water, sewer, stormwater) in redevelopment areas aligned with the County's 2045 Unified Plan. Proposals must be submitted by 2:50 P.M. local time on March 16, 2026, to Gwinnett County Financial Services - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, with proposal opening scheduled for 3:00 P.M. the same day via virtual format only. A pre-proposal conference is scheduled for 10:00 A.M. on February 26, 2026, via Webex, and questions must be submitted by 3:00 P.M. on February 27, 2026. The County intends to select up to three firms per category, with firms permitted to respond to one or both categories using separate proposals. Evaluation criteria consist of three phases: Phase I (90 points) assesses Team Organization and Qualifications (25 points), Experience and Expertise (30 points), Project Management (15 points), Quality Assurance Practices (10 points), and References (10 points); Phase II (10 points) evaluates Cost Proposals using hourly rates based on sample projects totaling 614 hours for each category; Phase III (0-10 points) comprises optional interviews at the committee's discretion.

The initial contract term extends through December 31, 2026, with automatic annual renewal under the same terms and conditions for a total five-year lifetime obligation, unless the County provides termination notice within sixty days of calendar year end. Selected firms must maintain Professional Liability Insurance with limits of $1,000,000 per claim and $2,000,000 general aggregate, along with Commercial General Liability, Automobile Liability, Workers Compensation, and Umbrella/Excess Liability coverage from insurance companies rated A-10 or higher by A.M. Best. The RFP requires proposers to disclose any current service contracts with the County and submit compliance documents including the Contractor Affidavit and Agreement (with E-Verify verification), Code of Ethics Affidavit, References, and Firm Information forms. Submission requirements include one original unbound single-sided document, six identical bound copies, and one electronic copy on flash drive, with the cost proposal in a separate sealed envelope. No specific set-aside designations for disadvantaged enterprises were mentioned in the available documentation, and no incumbent vendors or budget ranges were identified in the RFP summary. Award notification will be posted on the County website and communicated via email to selected firms.