Roxbury Arts Group DRI-Asbestos Testing

This is a Request for Proposals issued by the Western Catskills Community Revitalization Corporation (WCCRC) on behalf of the Roxbury Arts Group in Roxbury, Delaware County, New York, for asbestos testing services in support of a Downtown Revitalization Incentive (DRI #20250557) grant award. The Roxbury Arts Group seeks proposals from New York State Certified Asbestos Testing Firms to conduct a limited pre-renovation asbestos survey in compliance with EPA, HUD, and NYSDOL Code Rule 56 regulations. The selected contractor will be responsible for coordinating with the project manager, collecting samples from the subject property, and delivering a detailed certification report identifying all sampled materials and test results for both friable and non-friable polarized light microscopy (PLM) samples. Proposals must be submitted no later than 9:00 a.m. on Monday, May 18, 2026, via electronic submission to reneew@westerncatskills.org, hand delivery, or mail to WCCRC at 125 Main Street, Suite A, Stamford, NY 12167. Award notification will be made within one week of the bid due date via email to all candidates. Evaluation criteria include organizational qualifications, relevant experience, client references, ability to meet project timelines, knowledge of NYSDOL NYCRR 56 requirements, willingness to comply with proposed agreement terms, and the proposed fee schedule, which must include itemized billing rates for site visits, reports, and samples with all fees inclusive of permits and related costs.

Minority and Woman-Owned Business Enterprises (MWBEs), Service-Disabled Veteran-Owned Businesses (SDVOBs), and Section 3 registered firms are strongly encouraged to submit proposals. Contractors must demonstrate a minimum of $1,000,000 in general liability insurance with $500,000 for death/disability and $500,000 for property coverage, plus workers' compensation insurance as specified in applicable state requirements. Payment will be made by check on a per-project basis upon completion of work and receipt of a detailed invoice, with payment due within thirty days of approval by the client. The contract will be governed by a Professional Services Agreement template incorporating federal contract provisions applicable to Community Development Block Grant (CDBG)-financed projects, including Equal Employment Opportunity, Davis-Bacon prevailing wage, and Copeland Anti-Kickback Act compliance requirements. No specific contract award value or budget range is identified in the procurement documents; pricing will be determined based on the fee schedules proposed by responding firms. The WCCRC reserves the right to reject any or all proposals or reissue the RFP.