RAG Asbestos Testing RFP.pdf
PDF 271 KB Posted
- Attached to
- Roxbury Arts Group DRI-Asbestos Testing
- Solicitation number
- 2134224
- Issued by
- Delaware County, New York
About this file
This is a Request for Proposals issued by the Western Catskills Community Revitalization Corporation (WCCRC) on behalf of the Roxbury Arts Group in Roxbury, Delaware County, New York, for asbestos testing services. The Roxbury Arts Group seeks proposals from New York State Certified Asbestos Testing Firms to conduct a limited asbestos survey (pre-renovation) in conjunction with a Downtown Revitalization Incentive grant (DRI #20250557). The scope of work requires testing services to be performed in compliance with EPA, HUD, and NYSDOL Code Rule 56 regulations, with the selected firm responsible for coordinating with the project manager, collecting samples, and providing a detailed certification report identifying what was sampled and the results of each sample. Proposals must be received no later than 9:00 a.m. on Monday, May 18, 2026, either by electronic submission to reneew@westerncatskills.org, hand delivery, or mail to WCCRC at 125 Main Street, Suite A, Stamford, NY 12167. Award of the contract will be made within one week of the bid due date, with all candidates notified via email.
The fee schedule shall include itemized billing rates for site visits, reports, and samples (both friable and non-friable PLM samples), with all proposed fees inclusive of permits and costs related to the scope of work. A minimum of $1,000,000 in general liability insurance ($500,000 death/disability and $500,000 property) and workers compensation insurance is required. Payment will be made by check on a per-project basis upon completion of work and receipt of a detailed invoice. Selection will be based on organizational qualifications, relevant experience, client references, ability to meet timelines, knowledge of NYSDOL NYCRR 56, willingness to comply with proposed agreement terms, and the proposed fee schedule. WCCRC reserves the right to reject any or all proposals or reissue the RFP. Minority and Woman Owned Business Enterprises, Service-Disabled Veteran Owned Businesses, and Section 3 registered firms are strongly encouraged to apply.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample Required Federal Contract Provisions.pdf | ||
| Sample Professional Services Agreement.pdf |
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Text version
www.westerncatskills.org info@westerncatskills.org
125 Main Street, Suite A, Stamford, N.Y. 12167
(607) 652-2823
REQUEST FOR PROPOSALS
Asbestos Testing
Roxbury Arts Group DRI 20250557
1. General Information Roxbury Arts Group is seeking proposals from New York State Certified Asbestos Testing Firms to provide a limited asbestos survey (pre-renovation) in conjunction with a recently awarded DRI grant (Downtime Revitalization Incentive) 20250557.
The purpose of this Request for Proposal (RFP) is to receive responses from pre-qualified New York State Certified Asbestos Testing firms/individuals to perform a limited asbestos survey (pre-renovation) for the Roxbury Arts Group building.
Project location is located within the Town of Roxbury, NY Delaware County.
2. Scope of Services Provide your billing rate/fee schedule broken down follows:
DESCRIPTION NUMBER OF SAMPLES Total Billed Site Visit n/a $
Report n/a $ PLM Samples-Friable 1 $
PLM Samples-NOB 1 $
The individual or firm selected will undertake the following services:
A. All work must be done in compliance with EPA and HUD regulations B. The services must be performed in accordance with NYSDOL Code Rule 56
D. The asbestos testing firm must provide a report/certification that clearly states what was sampled in relation to the scope of work (which will be provided) and the result of each sample collected
E. Coordinate, schedule and work with the project manager
3. Proposal Format All proposals shall include the following minimum information:
A. Description of Organization The organization description should clearly identify who will be the project manager for this contract B. Organization Qualifications
Provide an outline of organization qualifications indicating relevant background experience, certification, and capabilities for this work. Give examples of work accomplished that is similar in size and content to the Scope of Services.
C. References, Related Experience and Examples of Work Provide client references with phone numbers and relevant work. Specify the client, location, type of work, implementation results, examples of work and relevant information.
D. Fee Schedule Proposal for services shall indicate a breakdown of fees based upon the chart above. All fees proposed shall be inclusive of any and all costs related to scope of work (fees, permits, etc.).
E. Copies of all professional licenses, certificates, etc.
4. Insurance Coverage A minimum of $1,000,000 in general liability ($500,000 death/disability $500,000 property) and a workers compensation policy is required, proposal shall include copies of current workers compensation and liability insurance.
5. Selection Process WCCRC staff will select the most qualified proposal based upon the following factors:
A. Qualifications B. Selection Criteria
I. Scope of services II. Ability to carry out and manage the proposed Project(s).
III. An assessment of general experience.
IV. The number of and types of projects that have been completed.
V. The ability to respond and realize timelines.
VI. The ability to work with the WCCRC project manager, to bring about a successful completion.
VII. Willingness to Comply with the Proposed Agreement Terms and Conditions.
A sample master service agreement is attached. Proposals will be rated based on any exceptions made in the proposed contract.
VIII. Billing Rate/Fee Schedule.
IX. Knowledge of NYSDOL NYCRR 56
C. Award of Contract Once proposals are received, reviewed, and evaluated by the WCCRC project manager, an award will be made within 1 week of the bid due date. All candidates will be notified via email.
6. Proposal Due Date and Delivery Proposals shall be submitted either by electronic format to the WCCRC Program Manager @ reneew@westerncatskills.org, hand delivered or by mail to WCCRC, 125 Main Street, Suite A, Stamford, NY 12167 Proposals must be received no later than 9:00 am on Monday May 18, 2026. Proposals received after this date and time may not be considered. It is the proposer’s responsibility to clearly identify the RFP name on the submission, i.e. in the subject line, and to confirm receipt. WCCRC will not be held liable for negligence on the proposer’s part, to confirm receipt
7. Payment
Payment will be made by check on a per project basis after the required work is completed, and upon receipt of a detailed invoice showing the service address, description and total amount due.
8. General
WCCRC reserves the right to reject any and all proposals, reissue an RFP, or proceed in an alternative fashion as may be permitted by the applicable rules, regulations and policies
Minority and Woman Owned Business Enterprises, Service-Disabled Veteran Owned Businesses, and Section 3 registered firms are strongly encouraged to apply
Call Renee at (607) 652-2823 ext. 101, for any questions
9. Attachments
1. Sample Professional Services Agreement
2. Required Federal Contract Provisions mailto:reneew@westerncatskills.org
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