RoW Mowing (ONLY) Adair/Cumberland Co

The Commonwealth of Kentucky, Transportation Cabinet, Division of Purchases, issued a Request for Bids (RFB) for right-of-way mowing services exclusively in Adair and Cumberland Counties within District 8. The procurement seeks mowing services only on various routes totaling approximately 2,578 acres per cycle, with three full mowing cycles anticipated beginning in late May and continuing through the contract period. Work requirements include mowing at heights of 6 to 10 inches, trimming and litter removal on designated county or route projects, traffic control services (estimated at three occurrences per mowing cycle), and optional application of plant growth regulators on selected areas. Bidders must be prequalified by the Kentucky Department of Highways per KRS Section 176.140 and possess a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to the bid closing date of March 1, 2024, at 1:30 PM EST. The Master Agreement begins upon award with an expiration date of December 31, 2024, and includes an option to extend for four additional one-year periods subject to written approval from both the vendor and the Division of Purchases. Pricing must be submitted as a unit cost per acre for right-of-way mowing and per occurrence for traffic control, with all bids remaining valid for a minimum of 90 calendar days after closing. The Commonwealth evaluates bids on a best value basis using price as the sole evaluation criterion (100 points). Written questions were required by February 21, 2024, at 12:00 PM EST, with the Commonwealth's response posted by February 22, 2024, at 4:00 PM EST, and the tentative award date is March 15, 2024.

Resident bidder preference applies per KRS 45A.490 to 45A.494, and non-resident bidders from states offering reciprocal preferences to Kentucky bidders may receive equivalent preference consideration. Kentucky Correctional Industries and qualified nonprofit organizations serving individuals with severe disabilities receive additional preference scoring. All vendors must register in the Commonwealth eProcurement System and submit bids electronically through that platform; responses must include an Annual Affidavit for Bidders, Offerors and Contractors executed and notarized in accordance with Kentucky Revised Statutes 45A.110 and 45A.115. Insurance requirements include $1,000,000 in general liability coverage per occurrence and Kentucky worker's compensation insurance, with an ACORD certificate due within ten days of the notice of intent to award. Unit prices must be firm for the first twelve months of the contract, with only one price increase permitted thereafter based on industry-wide changes requiring thirty days' written notice, and a fuel price adjustment mechanism applies when diesel fuel prices fluctuate more than 5 percent from the baseline established January 1 of each mowing season. Performance penalties are assessed for failure to begin work ($1,000 per day), incomplete work within specified timeframes ($1,000 per day), damaged roadside features ($500 per occurrence for signs or delineators), improper mailbox replacement ($250 per occurrence), and various traffic control violations ($250-$500 per occurrence). The specific contract award value or budget range is not disclosed in the solicitation documents provided.