RoW Mow Trim & Litter Christian County D2

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid on January 23, 2020, for right-of-way mowing, trimming, and litter removal services in Christian County District 2. The scope of work encompasses 16 routes totaling 146.71 miles of roadway across approximately 5,110.50 acres requiring mowing and trimming of roadside turf on Interstate 24 and various U.S. and state highways, with three line items specified: right-of-way mowing and trimming (5,110.50 acres), litter removal (283.20 centerline miles), and traffic control maintenance (5.00 cycles per mowing event). The work includes three annual maintenance cycles with a maximum of 15 working days to complete each cycle, and specific routes permit the use of batwing mowers with one route requiring retention basin mowing. Bidders must possess Certificates of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and must provide proof of designated certifications for traffic control supervisors and technicians. The evaluation will be based solely on price (100 points), with the contract awarded to the lowest responsive and responsible bidder. Written questions were due by February 6, 2020, at 3:30 PM, with sealed bids required by February 18, 2020, at 10:00 AM, submitted to the KYTC Division of Purchases at 200 Mero Street, Frankfort, Kentucky 40622, with a tentative award date of March 3, 2020.

The initial contract period extends through December 31, 2020, with four optional one-year renewal periods available. Successful bidders must obtain and maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates provided within ten days of notice of intent to award. Liquidated damages penalties apply at $1,000 per day for failure to begin work or complete work within specified timeframes, with additional penalties of $250 to $500 per occurrence for performance deficiencies such as damage to roadside features or improper traffic control implementation. A fuel price adjustment clause is included to adjust contractor compensation when diesel fuel prices fluctuate more than 5 percent from the baseline price established for January 1 of each mowing season. Kentucky resident bidders receive reciprocal preference equal to preferences given by the bidder's home state, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with disabilities receive additional preferences of 20 and 15 percent respectively. No bid bond or performance bond is required, and specific contract pricing information was not disclosed in the solicitation documents reviewed.