RoW Mow & Trim Ballard & Carlisle Co Section 1

The Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid for right-of-way mowing and trimming services in Ballard and Carlisle Counties, Section 1 within District 1, with a primary bid closing date of April 1, 2020, at 10:00 a.m. The procurement seeks a master agreement contractor to provide roadside turf mowing and trimming on highway right-of-way areas spanning 133.32 miles across multiple state routes and US highways. The contract encompasses three line items: Type II Right-of-Way Mowing and Trimming (313 acres requiring 313 total cycles across both counties), Maintain and Control Traffic (3 units per mowing cycle), and Type III Right-of-Way Mowing and Trimming (1,116 acres requiring 558 total cycles). Contractors must complete one full mowing cycle within a maximum of 15 working days and must maintain all mowing equipment in clean, well-maintained condition with operators wearing OSHA-compliant safety vests. All bidders must hold valid Certificates of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing and must be prequalified on the applicable list as of the closing date. Award will be made on a best-value basis with lowest price as the primary evaluation criterion worth 100 points, with the lowest-priced conforming bid receiving maximum points and all other bids scored proportionally. The contract period extends through December 31, 2020, with an optional renewal for four additional one-year periods subject to written approval from both the vendor and the Division of Purchases, with a tentative award date of April 8, 2020. Site visits were encouraged with inquiries directed to Jerrod Quertermous at the Paducah District Office, and the written question deadline was March 19, 2020, at 3:30 p.m., with Commonwealth responses issued by March 20, 2020, at 7:00 p.m.

Reciprocal preference applies to Kentucky resident bidders, and qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities may receive preference adjustments under the procurement evaluation criteria. The solicitation includes a fuel price adjustment mechanism triggered when diesel fuel prices fluctuate more than 5 percent from the baseline January 1 price, ensuring contractors receive fair compensation for fuel cost variations. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and valid Kentucky worker's compensation insurance, with certificates required within ten days of notice of intent to award; no bid or performance bonds are required. The contractor faces $1,000 daily penalties if operations do not commence on the date specified in the delivery order and additional $1,000 daily penalties for each day of delay in completing work beyond specified timeframes. No incumbent contractor information or specific budget allocation values are disclosed in the available solicitation documents; however, the contract is funded by the Kentucky Transportation Cabinet under solicitation number RFB_605_2000000539. All bids must be submitted under sealed cover with signed original responses and remain valid for a minimum of ninety calendar days after the closing date.