RoW Mow, Trim, and Litter Removal I-75 & I-275 D-6

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605-2100000413) for a master agreement contract to provide right-of-way mowing, trimming, and litter removal services on Interstate 75, Interstate 275, and associated state routes in KYTC District 6 (Covington District), primarily serving Campbell County. The procurement encompasses three primary service categories: mowing vegetation across approximately 4,874.80 acres to a uniform height of four to eight inches, trimming around roadside obstacles including sign posts and guardrails, and litter removal along 479.60 centerline miles including right-of-way fences, roadway ditches, and medians. Work includes multiple mowing cycles throughout the mowing season (estimated 388.8 Type 2 mowing cycles and 73.3 Type 3 centerline mowing cycles) with a maximum completion time of 15 working days per cycle, subject to adjustment based on climatic conditions or special events. All bidders must hold a valid Certificate of Eligibility for Right-of-Way Mowing (I-29) and Traffic Control certification (I-37) prior to bid closing, and must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance. The contract period runs from award through December 31, 2021, with four optional one-year renewal periods subject to written approval and potential renegotiation. Award will be made on a best value basis with price as the sole evaluation criterion, with the lowest responsive and responsible bidder receiving maximum points; bids were due electronically through the Kentucky eProcurement system by March 2, 2021, at 1:30 p.m. Eastern Time, with a tentative award date of March 9, 2021.

Kentucky resident bidders receive reciprocal preference against nonresident bidders registered in states offering similar preferences, and qualified small business enterprises including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive additional point preferences as defined in Kentucky Administrative Regulations. All bidders must complete and submit the Annual Affidavit form certifying compliance with Kentucky campaign finance laws, sales and use tax registration obligations, state tax payment status, and trade relationship requirements. The contract includes liquidated damages of $1,000 per calendar day for failure to begin or complete work within specified timeframes, $500 per occurrence for equipment damage to highway signs or delineators, and $250 per occurrence for improper mailbox replacement, failure to maintain traffic control signage, or removal of vegetative material from the roadway. Pricing is firm for the first twelve months with allowance for one price increase thereafter based on industry-wide changes subject to written justification and Division approval, and a fuel price adjustment mechanism applies when diesel fuel prices fluctuate more than 5 percent from the baseline January 1 price, adjusted monthly and following the final mowing cycle each year. While no specific budget range is disclosed in the solicitation documents, bidders are required to provide unit pricing per acre for mowing and trimming, per centerline mile for litter removal, and per mowing or litter cycle for traffic control. No incumbent contractor or prior award values are identified in the available solicitation materials.