RoW Mow ONLY Logan & Todd Co D-3 Rebid

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance issued a Request for Bid (RFB) for right-of-way mowing services in Logan and Todd Counties within District 3, with the solicitation closing on February 24, 2023 at 1:30 p.m. Eastern Time. The procurement encompasses roadside mowing and trimming of highway right-of-way areas across 71 distinct mowing routes (47 routes in Logan County covering approximately 353.555 miles and 1,599.5 acres, and 24 routes in Todd County covering 205.872 miles and 961 acres), for a total estimated quantity of 7,681.50 acres requiring maintenance throughout the 2023 season. Work includes multiple mowing cycles with vegetation to be cut to a uniform height of 6-10 inches, with completion of each cycle required within a maximum of 15 working days, initial mowing cycle to commence in late May, and three instances of traffic control maintenance. Bidders were required to hold a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing, and attendance at a mandatory pre-work meeting with Department representatives was required before work commencement. Pricing is based on unit costs per acre for mowing services and per occurrence for traffic control, with evaluation using a best-value ranking approach where price receives a maximum of 100 points and the lowest bidder receives the highest score; a fuel price adjustment mechanism compensates contractors when diesel fuel prices fluctuate more than 5 percent from baseline pricing, calculated monthly. The tentative award date was March 1, 2023, with the initial contract period running from award through December 31, 2023, and four optional one-year renewal periods available subject to written approval by both the vendor and KYTC Division of Purchases.

Kentucky resident bidders are eligible for reciprocal preference equal to the preference given by the nonresident bidder's state of residency, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit agencies receive additional preferences of 20 percent or 15 percent of maximum points respectively. The contract includes liquidated damages provisions of $1,000 per day for failure to begin work on the specified date and $1,000 per day for failure to complete work within the designated timeframe, along with penalties of $500 to $250 per occurrence for violations including equipment damage, improper equipment use, and safety infractions. Bonding requirements have been waived, but contractors must maintain General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates of insurance due within ten days of award notice. All bids were required to be submitted electronically through the Kentucky eProcurement system, and bidders were required to complete an Annual Affidavit for Bidders, Offerors and Contractors confirming compliance with Kentucky campaign finance laws. No specific incumbent vendor information or existing infrastructure integration requirements are detailed in the solicitation documents; however, the technical specifications reference Kentucky Department of Transportation Highway Design Standard Drawings for bridge embankment trimming and delineator post standards. The estimated contract value is not explicitly stated in the available documentation, though pricing is based on unit costs per acre and per occurrence for traffic control services across the 7,681.50 acres of mowing work.