RoW Mow and Trim Murray Section

The Commonwealth of Kentucky Transportation Cabinet Division of Maintenance seeks qualified contractors to provide right-of-way mowing and trimming services across Calloway, Marshall, and Trigg Counties in the Murray Section (District 1) through a Request for Bid solicitation issued January 27, 2025. The procurement encompasses approximately 9,552 acres requiring three complete mowing cycles annually beginning in late May, with mowing heights maintained between 6 and 10 inches, along with associated traffic control services to be performed throughout the initial contract period ending December 31, 2025. Specific work locations in Calloway County total 254.471 miles across 39 routes comprising 1,026 acres, while Marshall County requires services on 249.331 miles totaling 1,098 acres, and Trigg County encompasses 213.083 miles across 1,060 acres; each mowing cycle must be completed within a maximum of 20 working days. Bidders must be prequalified according to KRS Section 176.140 and possess current certificates of eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control). Pricing will be established on a per-acre basis for mowing and trimming services and per-cycle basis for traffic control, with all prices remaining firm for the first twelve months; award will be based on best value using price as the sole measurable criterion, with the lowest responsive and responsible bidder receiving the maximum score of 100 points. The bid closing deadline is February 14, 2025, at 1:30 p.m. Eastern Time, with written questions due by February 6, 2025, at 4:00 p.m., and a tentative award date of March 3, 2025. All bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement System at https://vss.ky.gov, and the contact for all procurement communications is Latasha Chenault at 502-782-5673 or latasha.chenault@ky.gov.

Reciprocal preference applies to Kentucky resident bidders in accordance with KRS 45A.494, and qualified bidders as defined by statute receive additional preference points, though no specific small business set-asides or disadvantaged enterprise restrictions are detailed in the solicitation materials. The successful bidder must maintain contractor's general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with ACORD certificates required within ten days of notice of award and the Commonwealth listed as additional insured; bonding is not required contrary to standard specifications. Performance penalties include $1,000 per day for failure to begin work on the scheduled date and $1,000 per day for failure to complete work within the specified timeframe, with additional penalties of $250–$500 per occurrence for violations including improper equipment use, safety infractions, and failure to repair damaged property. The initial contract period runs from the award date through December 31, 2025, with four optional one-year renewal periods available subject to written approval and potential renegotiation of terms. A fuel price adjustment mechanism is included, adjusting compensation when average diesel fuel prices fluctuate more than 5 percent from the January baseline price. No incumbent contractor information or specific budget ranges are identified in the solicitation materials; pricing will be determined competitively through the bidding process.