RoW Mow and Trim D9

The Kentucky Transportation Cabinet Division of Maintenance is issuing a Request for Bid (RFB) for a master agreement contract to provide right-of-way mowing, trimming, and litter removal services across Boyd, Carter, and Greenup Counties in District 9. The procurement encompasses mowing services on 3,408.90 acres with three cycles per year, litter removal along 526.50 centerline miles with five cycles per year, and traffic control services for five cycles, covering multiple state and US routes including US 23, US 60, KY 67, KY 180, KY 10, KY 8, KY 1, KY 2, and KY 7 totaling 166.172 miles of roadway. Bidders must be prequalified according to KRS Section 176.140 and obtain a Certificate of Eligibility for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing, with all work to be performed during daylight hours and completed within 15 working days per mowing cycle. Pricing shall be quoted on a per-acre basis for mowing and trimming, per centerline mile for litter removal, and per cycle for traffic control maintenance, with evaluation based on best value using price as the sole measurable criterion worth 100 points, with the lowest bidder receiving maximum points and consideration given to past vendor performance within the last 12 months. Written questions are due February 5, 2025, at 4:00 PM with Commonwealth responses posted by February 6, 2025, at 4:00 PM; bids must be submitted electronically through the eProcurement system by February 13, 2025, at 1:30 PM Eastern Time, with a tentative award date of March 3, 2025. The initial contract period begins upon award and expires December 31, 2025, with four optional one-year renewal periods available.

Kentucky resident bidders and qualified bidders receive reciprocal preference per KRS 45A.490-494 and 200 KAR 5:410; no bid bond or performance bond is required. All vendors must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates due within ten days of notice of intent to award, and must maintain prequalification status throughout the contract term. The contract includes a fuel price adjustment mechanism whereby contractor compensation adjusts when diesel fuel prices fluctuate more than 5 percent from the January 1 baseline, and failure to begin work or complete work within required timeframes results in penalties of $1,000 per day plus various non-compliance penalties ranging from $250 to $500 per occurrence. No incumbent contractors or specific award values are identified in the procurement documents provided; pricing will be determined through the competitive bid process based on submitted per-acre, per-mile, and per-cycle rates. All work must conform to MUTCD traffic control specifications and comply with applicable federal, state, and local laws.