RoW Mow and Trim Butler Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Maintenance, seeks bids for right-of-way mowing and trimming services in Butler County within Highway District 3, representing a procurement of approximately 1,824 acres across multiple state routes requiring three complete mowing cycles annually. The solicitation, issued February 9, 2024, with a bid closing date of February 27, 2024, at 1:30 p.m. Eastern Time, requires vendors to provide mowing services maintaining 6-10 inch cutting heights and trimming operations on both major state routes (US 231 and Kentucky Routes 70, 79, 106, 185) and secondary state routes (Kentucky Routes 269, 340, 369, 403, 411, 626, 949, 1038, 1083, 1117, 1118, 1153, 1187, 1328, 1435, 1468, 2266, 2267, 2269, 2713, and 3182) totaling 229.509 miles with 608 mowing acres. Vendors must also provide traffic control services per Manual on Uniform Traffic Control Devices (MUTCD) specifications for three occurrences per mowing cycle, with each mowing cycle to be completed within 12 working days. Evaluation will be based on price as the sole criterion (100 points maximum), with the contract awarded to the lowest responsive and responsible bidder; vendors must bid all line items to be considered for award and submit responses electronically through the Kentucky eProcurement System. Required qualifications include prequalification by the Department of Highways for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing, $1,000,000 per occurrence general liability insurance, and Kentucky workers' compensation insurance, with proof of coverage required within ten days of award notification. The tentative award date is March 15, 2024, with the Master Agreement running from the award date through December 31, 2024, offering four additional one-year renewal periods subject to written approval by both parties.

Kentucky resident bidders receive reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries receive additional preference points. Nonresident bidders must provide a certificate of authority to transact business in Kentucky, while Kentucky resident bidders claiming such status must submit a required affidavit. No bid or performance bonds are required; however, the successful bidder is subject to liquidated damages of $1,000 per day for failure to begin work on the scheduled date or failure to complete work within the specified timeframe, $500 per occurrence for equipment damage, and $250 per occurrence for traffic control violations, safety hazards, mailbox damage, and litter removal deficiencies. A fuel price adjustment provision applies when diesel fuel costs fluctuate more than 5 percent from the January baseline price, with price increases limited to one occurrence during the contract period and requiring 30 days' written justification, while price decreases must be passed to the Commonwealth promptly. No incumbent vendor or budget range is specified in the procurement documents, and bidders are encouraged to inspect project sites and coordinate with Kent Anderson, Roadside Environment District Administrator, at the District 3 office in Bowling Green, Kentucky, prior to bid submission. Responses must be submitted through the Kentucky eProcurement System by the February 27, 2024, deadline, with successful submissions receiving an "Accepted" status and email confirmation.