Routine and Non-Routine Maintenance of Water Recycling, Steam Cleaning, Pressure Washing, and Industrial Vehicle Vacuum Equipment in Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba Counties

The California Department of Transportation (Caltrans) is seeking bids for routine and non-routine maintenance services related to water recycling, steam cleaning, pressure washing, and industrial vehicle vacuum equipment across District 03, which encompasses Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba Counties. The Invitation for Bid (IFB) #03A4054 solicits proposals for maintenance work to be performed at various Caltrans-owned properties, facilities, and maintenance stations. Bidders must submit their proposals by August 5, 2025, at 2:00 p.m., with a bid opening scheduled for 2:30 p.m. the same day, and an anticipated contract award date of August 12, 2025. Contractors must possess a valid D-21 Machinery and Pumps Contractor license and be registered with the Department of Industrial Relations. The contract will span three years, commencing on August 25, 2025, and expiring on August 24, 2028, with pricing structured around 111 per-service annual routine maintenance and 1,200 per-hour non-routine maintenance rates.

The solicitation includes specific provisions to encourage participation from small businesses, micro businesses, and disabled veteran business enterprises (DVBE), offering a 5% small business preference and a potential 5% DVBE incentive. Bidders must comply with prevailing wage requirements for work exceeding $15,000, and the contract includes provisions for materials and parts reimbursement, with a maximum allowable expenditure of 10% of the subtotal bid amount for parts and supplies. The total bid proposal must not exceed $461,000, providing a clear budget range for potential contractors. The procurement aims to establish a comprehensive maintenance contract that supports Caltrans' operational needs across multiple counties, with a focus on supporting diverse and local business participation. Contractors will be responsible for maintaining various equipment and performing both routine and non-routine maintenance services at designated Caltrans facilities throughout the specified geographic region.