Routine and Non-Routine Maintenance of Water Recycling, Steam Cleaning, Pressure Washing, and Industrial Vehicle Vacuum Equipment in Butte, Colusa, El Dorado, Glenn. Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB #03A4003) for routine and non-routine maintenance of water recycling, steam cleaning, pressure washing, and industrial vehicle vacuum equipment across District 03, which encompasses eleven counties: Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba. The solicitation seeks a qualified contractor to provide comprehensive equipment maintenance services, including troubleshooting, servicing, repairing, and replacing parts for Caltrans-owned properties and maintenance stations. Contractors must possess a valid D-21 Machinery and Pumps Contractors State License Board license and be prepared to perform both annual routine maintenance (priced at $111 per service) and non-routine maintenance (priced at $1,200 per hour). The bid is due on May 20, 2025, at 2:00 p.m., with a proposed award date of May 27, 2025, and an anticipated contract term from July 2, 2025, to July 1, 2028. The total bid proposal must not exceed $461,000, with a maximum of 10% of the subtotal allowable for parts, materials, and supplies, which will be reimbursed based on original receipts.

The solicitation encourages participation from small businesses, with a state goal of 25% small business involvement, and while Disabled Veteran Business Enterprise (DVBE) participation is not mandatory, it is encouraged with a potential 5% incentive. Prevailing wage rates will apply if the total bid amount exceeds $15,000. The contract does not specify existing incumbent vendors or require integration with specific infrastructure or technology. The procurement appears to be an open competitive bid aimed at securing a contractor capable of providing flexible, comprehensive equipment maintenance services across a significant geographic region in Northern California. Potential bidders should carefully review the IFB document, noting the technical specifications, licensing requirements, and the need for detailed pricing strategies that align with the specified service rates and total budget constraints.