Rooftop Electric HVAC Unit for Century II

The City of Wichita is requesting proposals for removal and installation of a rooftop electric HVAC unit for the Bob Brown Expo Hall Kitchen at Century II, with proposals due November 6, 2026 at 10:00 a.m. through the City's Procurement Portal. A pre-proposal meeting is scheduled for October 28, 2026 at 1:00 p.m. at Century II (225 W Douglas Ave, Wichita, KS 67202).

The scope requires a packaged air-cooled rooftop unit with 30-ton cooling capacity, R-454B refrigerant, 208V/60Hz/3-phase power, VAV control with variable-frequency drive, BACnet communications interface, and compressor warranty extending through the fifth year. The successful bidder must possess a minimum of three years' experience providing similar services and demonstrated capability on comparable projects.

Pricing shall be submitted on a not-to-exceed basis with hourly billing rates and estimated hours specified; all costs must be free of duties and taxes unless otherwise imposed by governmental body. The contract is project-specific with completion upon mutual agreement that project objectives have been satisfied, and the City reserves the right to terminate on 30 days' written notice. Tentative award is anticipated in December 2026 following a 60- to 90-day evaluation period.

Evaluation criteria weight project understanding and presentation (35%), technical qualifications and resources (35%), ability to meet proposal terms and conditions (10%), references and past performance (10%), and cost (10%). The successful bidder must provide a performance bond equal to 100 percent of contract value and a labor and material payment bond equal to total contract value. Insurance requirements include Commercial General Liability ($1 million each occurrence / $2 million aggregate), Comprehensive Automobile Liability ($1 million each occurrence), Workers' Compensation per statutory requirements, and Employers Liability ($1 million each accident / $2 million annual aggregate), with the City named as primary and non-contributory additional insured.

Respondents must register with the Kansas Secretary of State's Office prior to contract execution. The City temporarily suspended its Small and Emerging Business Enterprise (S/EBE) scoring criteria in non-federally funded contracts as of August 1, 2025, pending program review. Written questions are due by October 30, 2026 at 3:00 p.m.