Roofing Consultant Services RFQ

The City of Plano is requesting qualifications for professional roofing engineering consulting services to establish a pre-qualified pool for evaluation, maintenance, repair, restoration, and replacement of the city's roofing systems, with responses due December 7, 2026 and a non-mandatory pre-proposal conference on November 4 at 2:00 p.m. CST via teleconference.

Respondents must demonstrate a minimum of five years of professional roofing consulting experience and hold appropriate professional licenses to practice in Texas. The city prefers firms with completed experience on a minimum of three similar projects within the past five years. All professional services requiring licensure must be performed by appropriately licensed individuals in Texas.

The scope encompasses roof condition assessments and investigations, maintenance and repair recommendations, storm damage evaluation, design and procurement services, construction administration, development of maintenance and capital improvement plans, warranty administration, and specialized technical assistance across commercial, institutional, and municipal facilities.

The initial contract term is one year with four one-year automatic renewal options, for a total possible term of five years, with an anticipated start date in January 2027. The city reserves the right to accept or reject any or all qualifications and makes no guarantee to contract for all or any of the proposed services.

Evaluation criteria are firm qualifications and relevant roofing experience (25 points), project team and key personnel qualifications (20 points), relevant project experience and past performance (20 points), understanding of the city's needs and project approach (15 points), multidisciplinary and turnkey capabilities (10 points), and availability, responsiveness, and capacity (10 points). Insurance requirements include general liability of $1 million per occurrence and $2 million aggregate, professional liability of $2 million per claim and year, and auto coverage of $1 million. Selected consultants must agree to the city's Professional Services Agreement terms and provide certificates of insurance prior to contract commencement. Responses must be submitted electronically through IonWave at planotx.ionwave.net or as one original hardcopy to the City of Plano Purchasing Department, 1520 K Avenue, Plano, Texas 75074.