Romnes Apartments Trash Lift Replacements

The Community Development Authority of the City of Madison is seeking bids for the Romnes Apartments Trash Lift Replacements project, located at 540 W Olin Avenue in Madison, Wisconsin. The procurement involves a complete replacement of two existing Gillespie holeless hydraulic vertical reciprocating conveyors (trash lifts) with new hydraulic systems. The comprehensive project scope includes full modernization work encompassing demolition, concrete work, electrical upgrades, chainlink enclosure installation, sidewalk doors with drainage systems, pit equipment, and associated labor and materials. A mandatory pre-bid conference and site visit are scheduled for January 10, 2019, at 9:00 a.m., with sealed bids due by 2:00 p.m. on January 24, 2019. Contractors must submit a lump sum price for both units as a turnkey project and provide a construction schedule detailing timelines for shop drawings, manufacturing, delivery, and installation. The project requires that only one trash lift can be removed from service at a time, with the second lift remaining operational until the first is successfully tested and inspected.

The contract is federally funded through HUD and is subject to several compliance requirements, including Davis-Bacon prevailing wage regulations, Section 3 compliance provisions, and federal equal employment opportunity standards. Specific set-aside goals include 20 percent participation for minority business enterprises (MBE) and women-owned business enterprises (WBE), with strong encouragement for Section 3 business participation. Bidders must provide a bid bond or certified cashier's check of at least five percent of the bid amount for bids exceeding $100,000, and a non-collusive affidavit for bids over $25,000. Insurance requirements include $1,000,000 in commercial general liability, $1,000,000 in automobile liability, and statutory workers' compensation. The contract includes a 12-month warranty period, with the contractor responsible for complete maintenance service and eight-hour callback service during regular working hours. Liquidated damages are set at $100 per day for failure to complete the project within 30 consecutive calendar days of the Notice to Proceed. While no specific budget range is explicitly stated, prevailing wage rates indicate electricians at $25.95 per hour plus $16.92 in fringe benefits, and plumbers at $38.82 per hour plus $20.12 in fringe benefits.