Romnes Trash Lift Replacement Bid Packet 12182018.pdf

COMMUNITY DEVELOPMENT AUTHORITY

OF THE

CITY OF MADISON

REQUEST FOR BIDS

Project Title: Romnes Apartments Trash Lift Replacements

Solicitation #: 8784 (FY19-300-01)

Issue Date: 12/18/2018

Submission Deadline: 01/24/2019

Pre-Bid Conference: 01/10/2019

TABLE OF CONTENTS

Trash Lift Replacement at Romnes Apartments

I. BIDDING REQUIREMENTS

Invitation to Bid Instructions to Bidders for Contracts (HUD 5369) Specifications

General Products Execution Drawings

II. BID PACKAGE (Submit the Following to the CDA)

Bid Form Bid Bond Form (Required if bid is over $25,000) Non-Collusive Affidavit Contractor Profile Contractor References (if applicable) Subcontractor List (if applicable) Representations, Certifications and Other Statement of Bidders (HUD 5369A)

III. CONTRACTING REQUIREMENTS

CDA Contract General Conditions for Construction Contracts (HUD 5370ez) Insurance Requirements Payment and Performance Bond Form Federal Equal Opportunity Contract Specifications Notice of Requirements for Affirmative Action Section 3 Compliance Targeted Business Certification Program Application

IV. WAGE DETERMINATION

Davis Bacon Wage Decisions

Section I: Bidding Requirements

INVITATION TO BID

Bid No. 8784 (FY19-300-01) Date Issued: 12/18/2018

The Community Development Authority of the City of Madison (CDA) will receive sealed bids for Trash Lift Replacement at Romnes Apartments, 540 W Olin Ave Madison WI 53703 until 2:00 p.m. on Thursday, January 24, 2019.

PROJECT LOCATION: Romnes Apartments, 540 W Olin Ave, Madison WI 53715

BID SUBMITTAL

Sealed bids will be received for this project by CDA at its offices at 215 Martin Luther King Jr Blvd Suite 161, Madison, WI

53703 only up to 2:00 pm on January 24, 2019 after which time bids will be publicly opened and read aloud.

Bids received after 2:00 pm or left at any other location will not be accepted and will be returned unopened.

The outside of all bid envelopes must be clearly labeled with the following information:

Bidder Name and Address: Enter Bidder Name and Address

Bid Number: 8784 (FY19-300-01) Project Title: Romnes Trash Lift Replacement

Due Date: 01/24/2019

OBTAINING BID DOCUMENTS

Print copies and electronic files of bid documents may be obtained beginning 12/18/2018. Bid documents are available electronically at www.demandstar.com and through various Builder’s Exchanges. Interested parties may view bid information without registering at DemandStar.com and download electronic bid documents for a $5 fee to the recipient.

Interested bidders may also request an electronic bid packet by submitting an email request to drakowski@cityofmadison.com.

PRE-BID CONFERENCE

A pre-bid conference will be held on Thursday, January 10, 2019 at 9:00 am at 540 W Olin Ave, Madison, WI 53703 at which time questions regarding the bid package, applicable wage rates, and equal opportunity program requirements will be entertained. A site visit will immediately follow the pre-bid conference. All prospective bidders are strongly encouraged to attend. Non-attendance on the part of a bidder shall not relieve the bidder of any responsibility for adherence to any of the provisions of the bid package or any addenda thereto.

BID GUARANTY

Each bid that exceeds $100,000 must be accompanied by a surety company bid bond, or a certified cashier’s check payable to the order of the Community Development Authority for a sum not less than five percent (5%) of the total amount of the bid. In addition, a Non-Collusive Affidavit must be supplied with each bid that exceeds $25,000.

SOCIAL EQUITY CONTRACT REQUIREMENTS

The Community Development Authority strongly encourages Minority-Owned (MBEs) and Women-Owned Businesses

(WBEs), social and economically disadvantaged business enterprises, HUD Section 3 businesses, and small businesses to submit bids or to participate as subcontractors and suppliers on CDA contracts. This Contract includes HUD Section 3 resident and business utilization goal requirements.

AFFIRMATIVE ACTION NOTICE

The CDA complies with all City of Madison’s Affirmative Action Plan requirements. If Contractor employs 15 or more employees and does aggregate annual business with the City of Madison of $25,000 or more for the calendar year in which the PO and/or Contract takes effect, Contractor shall file, within thirty (30) days from the PO/Contract effective http://www.demandstar.com/ date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan (www.cityofmadison.com/dcr/aaFormsVS.cfm) designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. The Model

Affirmative Action Plan for Vendors, Request for Exemption form, and instructions are available at:

www.cityofmadison.com/dcr/aaForms.cfm or by contacting a Contract Compliance Specialist at the City of Madison

Affirmative Action Division at (608) 266-4910.

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: If Contractor employs 15 or more employees, regardless of dollar amount, Contractor must notify the City of Madison of all external job openings at locations in Dane County, WI and Contractor agrees to interview candidates referred by the City or its designee. Job posting information is available at:

www.cityofmadison.com/dcr/aaJobSkillsBank.cfm.

PREVAILING WAGE

The contractor and all subcontractors will be required to pay prevailing wages as specified in the Bid Documents.

RIGHTS RESERVED

CDA reserves the right to award contracts to multiple bidders, reject any or all proposals, to waive any informalities in the specifications or bidding process or to cancel in whole or in part this Request for Bids if it is in the best interest of the

CDA to do so.

The attention of bidders is directed to the fact that the work proposed herein will be financed in whole or in part with federal funds; and therefore, all of the applicable federal statutes, rulings and regulations will apply to such work.

The Authority intends to award a contract on the basis of the lowest and most responsible TOTAL base bid and in a single Contract for all work to be performed in the above referenced project.

QUESTIONS

Technical questions regarding the plans, specifications, and scope of work may be directed to Adam Smith of

Performance Elevator Consulting, 608-616-2999, adams@pec-wi.com.

Administrative questions regarding bidding and contract requirements may be directed to Deborah Rakowski of

Community Development Authority, 608-264-2305, drakowski@cityofmadison.com

BID DOCUMENTS

The following documents must be completed and submitted with a bid proposal:

Bid Form

Bid Bond Form with attached bid bond or certified cashier’s check

Non-Collusive Affidavit

Contractor Profile

Contractor References (if applicable)

Subcontractor List (if applicable)

Representations, Certifications, and Other Statements of Bidders (HUD-5369-A)

COMMUNITY DEVELOPMENT AUTHORITY OF THE CITY OF MADISON

MADISON MUNICIPAL BUILDING

215 MARTIN LUTHER KING JR BLVD SUITE 161

MADISON, WISCONSIN 53703

BY: NATALIE ERDMAN, EXECUTIVE DIRECTOR

http://www.cityofmadison.com/dcr/aaFormsVS.cfm http://www.cityofmadison.com/dcr/aaForms.cfm http://www.cityofmadison.com/dcr/aaJobSkillsBank.cfm mailto:adams@pec-wi.com mailto:drakowski@cityofmadison.com

Previous edition is obsolete form HUD-5369 (10/2002)

Instructions to Bidders for Contracts Public and Indian Housing Programs

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Instructions to Bidders for Contracts Public and Indian Housing Programs

Table of Contents Clause Page

1. Bid Preparation and Submission 1

2. Explanations and Interpretations to Prospective Bidders 1

3. Amendments to Invitations for Bids 1

4. Responsibility of Prospective Contractor 1

5. Late Submissions, Modifications, and Withdrawal of Bids 1

6. Bid Opening 2

7. Service of Protest 2

8. Contract Award 2

9. Bid Guarantee 3

10. Assurance of Completion 3

11. Preconstruction Conference 3

12. Indian Preference Requirements 3

1. Bid Preparation and Submission

(a) Bidders are expected to examine the specifications, drawings, all instructions, and, if applicable, the construction site (see also the contract clause entitled Site Investigation and Conditions Affect-ing the Work of the General Conditions of the Contract for Construc-tion). Failure to do so will be at the bidders’ risk.

(b) All bids must be submitted on the forms provided by the Public Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall furnish all the information required by the solicitation. Bids must be signed and the bidder’s name typed or printed on the bid sheet and each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid. Bids signed by an agent shall be accompanied by evidence of that agent’s authority. (Bidders should retain a copy of their bid for their records.)

(c) Bidders must submit as part of their bid a completed form HUD- 5369-A, “Representations, Certifications, and Other Statements of Bidders.”

(d) All bid documents shall be sealed in an envelope which shall be clearly marked with the words “Bid Documents,” the Invitation for Bids (IFB) number, any project or other identifying number, the bidder’s name, and the date and time for receipt of bids.

(e) If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should insert the words “No Bid” in the space provided for any item on which no price is submitted.

(f) Unless expressly authorized elsewhere in this solicitation, alter-nate bids will not be considered.

(g) Unless expressly authorized elsewhere in this solicitation, bids submitted by telegraph or facsimile (fax) machines will not be considered.

(h) If the proposed contract is for a Mutual Help project (as de-scribed in 24 CFR Part 905, Subpart E) that involves Mutual Help contributions of work, material, or equipment, supplemental informa-tion regarding the bid advertisement is provided as an attachment to this solicitation.

2. Explanations and Interpretations to Prospective Bidders

(a) Any prospective bidder desiring an explanation or interpretation of the solicitation, specifications, drawings, etc., must request it at least 7 days before the scheduled time for bid opening. Requests may be oral or written. Oral requests must be confirmed in writing.

The only oral clarifications that will be provided will be those clearly related to solicitation procedures, i.e., not substantive technical information. No other oral explanation or interpretation will be provided. Any information given a prospective bidder concerning this solicitation will be furnished promptly to all other prospective bidders as a written amendment to the solicitation, if that information is necessary in submitting bids, or if the lack of it would be prejudicial to other prospective bidders.

(b) Any information obtained by, or provided to, a bidder other than by formal amendment to the solicitation shall not constitute a change to the solicitation.

3. Amendments to Invitations for Bids

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date on the bid form, or (3) by letter, telegram, or facsimile, if those methods are authorized in the solicitation. The PHA/IHA must receive acknowledgement by the time and at the place specified for receipt of bids. Bids which fail to acknowledge the bidder’s receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information which substantively changed the PHA’s/IHA’s requirements.

(c) Amendments will be on file in the offices of the PHA/IHA and the Architect at least 7 days before bid opening.

4. Responsibility of Prospective Contractor

(a) The PHA/IHA will award contracts only to responsible prospec-tive contractors who have the ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility of a bidder, the PHA/IHA will consider such matters as the bidder’s:

(1) Integrity;

(2) Compliance with public policy;

(3) Record of past performance; and

(4) Financial and technical resources (including construction and technical equipment).

(b) Before a bid is considered for award, the bidder may be re-quested by the PHA/IHA to submit a statement or other documenta-tion regarding any of the items in paragraph (a) above. Failure by the bidder to provide such additional information shall render the bidder nonresponsible and ineligible for award.

5. Late Submissions, Modifications, and Withdrawal of Bids

(a) Any bid received at the place designated in the solicitation after the exact time specified for receipt will not be considered unless it is received before award is made and it:

(1) Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th);

(2) Was sent by mail, or if authorized by the solicitation, was sent by telegram or via facsimile, and it is determined by the PHA/IHA that the late receipt was due solely to mishandling by the PHA/IHA after receipt at the PHA/IHA; or

(3) Was sent by U.S. Postal Service Express Mail Next Day Service - Post Office to Addressee, not later than 5:00 p.m. at the place of mailing two working days prior to the date specified for receipt of proposals. The term “working days” excludes weekends and observed holidays.

(b) Any modification or withdrawal of a bid is subject to the same conditions as in paragraph (a) of this provision.

(c) The only acceptable evidence to establish the date of mailing of a late bid, modification, or withdrawal sent either by registered or certified mail is the U.S. or Canadian Postal Service postmark both on the envelope or wrapper and on the original receipt from the U.S.

or Canadian Postal Service. Both postmarks must show a legible date or the bid, modification, or withdrawal shall be processed as if mailed late. “Postmark” means a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impres-sion) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. or Canadian Postal Service on the date of mailing. Therefore, bidders should request the postal clerk to place a hand cancellation bull’s-eye postmark on both the receipt and the envelope or wrapper.

(d) The only acceptable evidence to establish the time of receipt at the PHA/IHA is the time/date stamp of PHA/IHA on the proposal wrapper or other documentary evidence of receipt maintained by the PHA/IHA.

(e) The only acceptable evidence to establish the date of mailing of a late bid, modification, or withdrawal sent by Express Mail Next Day Service-Post Office to Addressee is the date entered by the post office receiving clerk on the “Express Mail Next Day Service-Post Office to Addressee” label and the postmark on both the envelope or wrapper and on the original receipt from the U.S. Postal Service.

“Postmark” has the same meaning as defined in paragraph (c) of this provision, excluding postmarks of the Canadian Postal Service.

Therefore, bidders should request the postal clerk to place a legible hand cancellation bull’s eye postmark on both the receipt and Failure by a bidder to acknowledge receipt of the envelope or wrapper.

(f) Notwithstanding paragraph (a) of this provision, a late modifica-tion of an otherwise successful bid that makes its terms more favorable to the PHA/IHA will be considered at any time it is received and may be accepted.

(g) Bids may be withdrawn by written notice, or if authorized by this solicitation, by telegram (including mailgram) or facsimile machine transmission received at any time before the exact time set for opening of bids; provided that written confirmation of telegraphic or facsimile withdrawals over the signature of the bidder is mailed and postmarked prior to the specified bid opening time. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid.

6. Bid Opening All bids received by the date and time of receipt specified in the solicitation will be publicly opened and read. The time and place of opening will be as specified in the solicitation. Bidders and other interested persons may be present.

7. Service of Protest

(a) Definitions. As used in this provision:

“Interested party” means an actual or prospective bidder whose direct economic interest would be affected by the award of the contract.

“Protest” means a written objection by an interested party to this solicitation or to a proposed or actual award of a contract pursuant to this solicitation.

(b) Protests shall be served on the Contracting Officer by obtaining written and dated acknowledgement from —

[Contracting Officer designate the official or location where a protest may be served on the Contracting Officer]

(c) All protests shall be resolved in accordance with the PHA’s/ IHA’s protest policy and procedures, copies of which are maintained at the PHA/IHA.

8. Contract Award

(a) The PHA/IHA will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advan-tageous to the PHA/IHA considering only price and any price-related factors specified in the solicitation.

(b) If the apparent low bid received in response to this solicitation exceeds the PHA’s/IHA’s available funding for the proposed contract work, the PHA/IHA may either accept separately priced items (see 8(e) below) or use the following procedure to determine contract award. The PHA/IHA shall apply in turn to each bid (proceeding in order from the apparent low bid to the high bid) each of the separately priced bid deductible items, if any, in their priority order set forth in this solicitation. If upon the application of the first deductible item to all initial bids, a new low bid is within the PHA’s/IHA’s available funding, then award shall be made to that bidder. If no bid is within the available funding amount, then the PHA/IHA shall apply the second deductible item. The PHA/IHA shall continue this process until an evaluated low bid, if any, is within the PHA’s/IHA’s available funding. If upon the application of all deductibles, no bid is within the PHA’s/IHA’s available funding, or if the solicitation does not request separately priced deductibles, the PHA/IHA shall follow its written policy and procedures in making any award under this solicitation.

(c) In the case of tie low bids, award shall be made in accordance with the PHA’s/IHA’s written policy and procedures.

(d) The PHA/IHA may reject any and all bids, accept other than the lowest bid (e.g., the apparent low bid is unreasonably low), and waive informalities or minor irregularities in bids received, in accordance with the PHA’s/IHA’s written policy and procedures.

(e) Unless precluded elsewhere in the solicitation, the PHA/IHA may accept any item or combination of items bid.

(f) The PHA/IHA may reject any bid as nonresponsive if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

(g) A written award shall be furnished to the successful bidder within the period for acceptance specified in the bid and shall result in a binding contract without further action by either party.

9. Bid Guarantee (applicable to construction and equip-ment contracts exceeding $25,000)

All bids must be accompanied by a negotiable bid guarantee which shall not be less than five percent (5%) of the amount of the bid. The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond secured by a surety company acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed. In the case where the work under the contract will be performed on an Indian reservation area, the bid guarantee may also be an irrevocable Letter of Credit (see provision 10, Assurance of Completion, below). Certified checks and bank drafts must be made payable to the order of the PHA/IHA. The bid guarantee shall insure the execution of the contract and the furnishing of a method of assurance of completion by the successful bidder as required by the solicitation. Failure to submit a bid guarantee with the bid shall result in the rejection of the bid. Bid guarantees submitted by unsuccessful bidders will be returned as soon as practicable after bid opening.

10. Assurance of Completion

(a) Unless otherwise provided in State law, the successful bidder shall furnish an assurance of completion prior to the execution of any contract under this solicitation. This assurance may be [Contracting Officer check applicable items] —

[ ] (1) a performance and payment bond in a penal sum of 100 percent of the contract price; or, as may be required or permitted by State law;

[ ] (2) separate performance and payment bonds, each for 50 percent or more of the contract price;

[ ] (3) a 20 percent cash escrow;

[ ] (4) a 25 percent irrevocable letter of credit; or, [ ] (5) an irrevocable letter of credit for 10 percent of the total contract price with a monitoring and disbursements agreement with the IHA (applicable only to contracts awarded by an IHA under the Indian Housing Program).

(b) Bonds must be obtained from guarantee or surety companies acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed. Individual sureties will not be considered. U.S. Treasury Circular Number 570, published annually in the Federal Register, lists companies approved to act as sureties on bonds securing Government contracts, the maximum underwriting limits on each contract bonded, and the States in which the company is licensed to do business. Use of companies listed in this circular is mandatory. Copies of the circular may be downloaded on the U.S. Department of Treasury website http:// www.fms.treas.gov/c570/index.html, or ordered for a minimum fee by contacting the Government Printing Office at (202) 512-2168.

(c) Each bond shall clearly state the rate of premium and the total amount of premium charged. The current power of attorney for the person who signs for the surety company must be attached to the bond. The effective date of the power of attorney shall not precede the date of the bond. The effective date of the bond shall be on or after the execution date of the contract.

(d) Failure by the successful bidder to obtain the required assur-ance of completion within the time specified, or within such extended period as the PHA/IHA may grant based upon reasons determined adequate by the PHA/IHA, shall render the bidder ineligible for award. The PHA/IHA may then either award the contract to the next lowest responsible bidder or solicit new bids. The PHA/IHA may retain the ineligible bidder’s bid guarantee.

11. Preconstruction Conference (applicable to construction contracts)

After award of a contract under this solicitation and prior to the start of work, the successful bidder will be required to attend a preconstruction conference with representatives of the PHA/IHA and its architect/engineer, and other interested parties convened by the PHA/IHA. The conference will serve to acquaint the participants with the general plan of the construction operation and all other require-ments of the contract (e.g., Equal Employment Opportunity, Labor Standards). The PHA/IHA will provide the successful bidder with the date, time, and place of the conference.

12. Indian Preference Requirements (applicable only if this solicitation is for a contract to be performed on a project for an Indian Housing Authority)

(a) HUD has determined that the contract awarded under this solicitation is subject to the requirements of section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e(b)).

Section 7(b) requires that any contract or subcontract entered into for the benefit of Indians shall require that, to the greatest extent feasible

(1) Preferences and opportunities for training and employment (other than core crew positions; see paragraph (h) below) in connec-tion with the administration of such contracts or subcontracts be given to qualified “Indians.” The Act defines “Indians” to mean persons who are members of an Indian tribe and defines “Indian tribe” to mean any Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians; and,

(2) Preference in the award of contracts or subcontracts in connection with the administration of contracts be given to Indian organizations and to Indian-owned economic enterprises, as de-fined in section 3 of the Indian Financing Act of 1974 (25 U.S.C.

1452). That Act defines “economic enterprise” to mean any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, except that the Indian ownership must constitute not less than 51 percent of the enterprise; “Indian organization” to mean the governing body of any Indian tribe or entity established or recognized by such governing body; “Indian” to mean any person who is a member of any tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs and any “Native” as defined in the Alaska Native Claims Settlement Act; and Indian “tribe” to mean any Indian tribe, band, group, pueblo, or community including Native villages and Native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act, which is recog-nized by the Federal Government as eligible for services from the Bureau of Indian Affairs.

(b) (1) The successful Contractor under this solicitation shall com-ply with the requirements of this provision in awarding all subcon-tracts under the contract and in providing training and employment opportunities.

(2) A finding by the IHA that the contractor, either (i) awarded a subcontract without using the procedure required by the IHA, (ii) falsely represented that subcontracts would be awarded to Indian enterprises or organizations; or, (iii) failed to comply with the contractor’s employment and training preference bid statement shall be grounds for termination of the contract or for the assessment of penalties or other remedies.

(c) If specified elsewhere in this solicitation, the IHA may restrict the solicitation to qualified Indian-owned enterprises and Indian organi-zations. If two or more (or a greater number as specified elsewhere in the solicitation) qualified Indian-owned enterprises or organiza-tions submit responsive bids, award shall be made to the qualified enterprise or organization with the lowest responsive bid. If fewer than the minimum required number of qualified Indian-owned enter-prises or organizations submit responsive bids, the IHA shall reject all bids and readvertise the solicitation in accordance with paragraph

(d) below.

(d) If the IHA prefers not to restrict the solicitation as described in paragraph (c) above, or if after having restricted a solicitation an insufficient number of qualified Indian enterprises or organizations submit bids, the IHA may advertise for bids from non-Indian as well as Indian-owned enterprises and Indian organizations. Award shall be made to the qualified Indian enterprise or organization with the lowest responsive bid if that bid is -

(1) Within the maximum HUD-approved budget amount estab-lished for the specific project or activity for which bids are being solicited; and

(2) No more than the percentage specified in 24 CFR 905.175(c) higher than the total bid price of the lowest responsive bid from any qualified bidder. If no responsive bid by a qualified Indian-owned economic enterprise or organization is within the stated range of the total bid price of the lowest responsive bid from any qualified enterprise, award shall be made to the bidder with the lowest bid.

(e) Bidders seeking to qualify for preference in contracting or subcontracting shall submit proof of Indian ownership with their bids.

Proof of Indian ownership shall include but not be limited to:

(1) Certification by a tribe or other evidence that the bidder is an Indian. The IHA shall accept the certification of a tribe that an individual is a member.

(2) Evidence such as stock ownership, structure, manage-ment, control, financing and salary or profit sharing arrangements of the enterprise.

(f) (1) All bidders must submit with their bids a statement describ-ing how they will provide Indian preference in the award of subcon-tracts. The specific requirements of that statement and the factors to used by the IHA in determining the statement’s adequacy are included as an attachment to this solicitation. Any bid that fails to include the required statement shall be rejected as nonresponsive.

The IHA may require that comparable statements be provided by subcontractors to the successful Contractor, and may require the Contractor to reject any bid or proposal by a subcontractor that fails to include the statement.

(2) Bidders and prospective subcontractors shall submit a certification (supported by credible evidence) to the IHA in any instance where the bidder or subcontractor believes it is infeasible to provide Indian preference in subcontracting. The acceptance or rejection by the IHA of the certification shall be final. Rejection shall disqualify the bid from further consideration.

(g) All bidders must submit with their bids a statement detailing their employment and training opportunities and their plans to provide preference to Indians in implementing the contract; and the number or percentage of Indians anticipated to be employed and trained.

Comparable statements from all proposed subcontractors must be submitted. The criteria to be used by the IHA in determining the statement(s)’s adequacy are included as an attachment to this solicitation. Any bid that fails to include the required statement(s), or that includes a statement that does not meet minimum standards required by the IHA shall be rejected as nonresponsive.

(h) Core crew employees. A core crew employee is an individual who is a bona fide employee of the contractor at the time the bid is submitted; or an individual who was not employed by the bidder at the time the bid was submitted, but who is regularly employed by the bidder in a supervisory or other key skilled position when work is available. Bidders shall submit with their bids a list of all core crew employees.

(i) Preference in contracting, subcontracting, employment, and training shall apply not only on-site, on the reservation, or within the IHA’s jurisdiction, but also to contracts with firms that operate outside these areas (e.g., employment in modular or manufactured housing construction facilities).

(j) Bidders should contact the IHA to determine if any additional local preference requirements are applicable to this solicitation.

(k) The IHA [ ] does [ ] does not [Contracting Officer check applicable box] maintain lists of Indian-owned economic enterprises and Indian organizations by specialty (e.g., plumbing, electrical, foundations), which are available to bidders to assist them in meeting their responsibility to provide preference in connection with the administration of contracts and subcontracts.

Romnes Apartments VRC 14 44 00 - 1 January 31, 2018

SECTION 14 44 00

HYDRAULIC VERTICAL RECIPROCATING CONVEYORS

PART 1 – GENERAL

1.1 DESCRIPTION OF WORK

A. This Section covers the replacement of two (2) existing winding drum lifts with new Gillespie holeless hydraulic vertical reciprocating conveyors (hereafter VRC) at Romnes Apartments, 540 W. Olin Ave, Madison, WI. This Section indicates the extent of the replacements.

B. Included are new operation and motion controls, hydraulic jacks, pumping unit and piping, sidewalk elevator type car sling with bow irons, platform and enclosure, hinged type sidewalk doors with drainage assemblies, guide rails and rail brackets, interlocks, wiring, etc.

C. The related work of other trades is included with the VRC installations in a single Prime Bid, including demolition and concrete work, commercial chainlink enclosure with door, electrical, entrance guards, and heating elements in the pit.

D. Work shall include all material and labor for complete and first class installations in every respect, and is to proceed without interruption once started until complete.

E. Where a device or part of the equipment is referred to in the singular number, it is intended that such reference shall apply to all devices for each VRC, unless otherwise specified.

F. All existing equipment and wiring shall be removed, replaced, and disposed of by the Contractor.

G. Where “Bidder” or “Contractor” is identified, it shall refer to the Prime Contractor, who is responsible for all work. Where Contractor is directed to “Provide” devices or equipment, such devices or equipment shall be furnished and installed as work under this Section.

H. Contractor shall furnish and install all labor, materials, transportation, tools and equipment, temporary protection, lubricants and cleaning supplies, employee safety equipment, supervision, coordination, and other tasks or items required to perform work under this Section.

I. Contractor shall be solely responsible for complete compliance with contract documents, omissions, for verifying all dimensions, existing conditions, calculations, and voltages found in this specification and drawings for the convenience of bidders, and at the job site, for fabrication, and for coordination of work of other trades.

J. Failure to visit site or failure to examine any and all documents will in no way relieve successful Bidder from the necessity of furnishing any materials or equipment, or performing any work that may be required. Neglect of above requirements will not be grounds for delay in work or additional compensation.

Romnes Apartments VRC 14 44 00 - 2 January 31, 2018

K. All applicable sales and use taxes, permit and inspection fees, and licenses are to be included by Contractor in their bid price.

1.2 RELATED WORK INCLUDED IN PRIME BID

A. GENERAL:

Contractor shall furnish and install all new VRC equipment, sidewalk doors, commercial chainlink machine space enclosure, demolition and concrete work, electrical and sump pump, materials, labor, trucking and transportation, tools and equipment, temporary protection, lubricants and cleaning supplies, employee safety equipment, supervision, coordination, hoisting and rigging, and other tasks or items required to perform work under this Section, whether or not expressly stated on a turnkey basis as a single Prime Bid. A partial listing of related work includes, but is not limited to, the following.

B. MACHINE SPACE:

1. Hydraulic pumping unit and control equipment shall be housed in the lower level storage rooms adjacent to the hoistway and enclosed to at least 7’0” in height by commercial wire mesh enclosure.

2. The commercial chainlink fencing shall be securely mounted and braced, and include a self-closing and self-locking double-swing gate with signage, all meeting VRC code requirements. The gate shall be provided with a spring-type self-locking mechanism, capable of being opened from inside the enclosure without a key.

3. Provide safe and convenient maintenance access of at least 18” in the direction required for maintenance to the equipment for operation, service, and repair purposes and shall not encroach on required electrical clearances.

4. A minimum of 7’0” headroom shall be maintained below conduits, lights, HVAC etc., in the machine space.

5. Location of control and machine space shall be coordinated with and approved in writing by the Owner, and Contractor shall minimize the space required.

6. Coring, drilling, and patching of new or existing holes in the walls or ceiling.

7. Any deviations from the Hoistway Plan drawings included in the bid documents must be approved in writing by the Owner.

C. ELECTRICAL SERVICE, CONDUCTORS AND DEVICES:

1. Disconnect the existing electrical service from each existing lift controller, as coordinated with the Contractor.

2. Remove all existing electrical conduit or other raceways, outlet boxes or enclosures, and conductors from the hoistway, including 110V circuits and service outlets.

3. Install 3 phase power with equipment grounding conductor to terminals of the new VRC controllers through new fused disconnect switches equipped with properly sized time delay fuses.

4. All overcurrent protection devices servicing the VRC controls, lighting, utilization equipment, heat trace cable, etc, must be located inside the machine space and labeled

Romnes Apartments VRC 14 44 00 - 3 January 31, 2018 as to their function and the location of the supply side overcurrent protective device and meet the locking requirements of NEC 620-51 2011 Edition.

5. Separate branch circuit located in a new subpanel or fused switch in the VRC machine space containing a lockable circuit with overcurrent protection device for the car lighting.

6. Separate branch circuit located in a new subpanel or fused switch in the VRC machine space containing a lockable circuit with overcurrent protection device for the heat trace cable required by Section 2.4.C.6.

7. Additional lighting shall be provided in the machine space to provide not less than 19 fc around the hydraulic control equipment. Lighting shall be LED lamps in T8 vapor tight style fixtures of at least two lamps. Control switch for lighting shall be located in machine space ready visible and accessible from the entrance.

8. Single-phase power to each VRC controller for car lighting.

9. Each pit shall each have at least one GFCI duplex receptacle and one non-GFCI duplex receptacle. An additional GFCI duplex receptacle shall be provided adjacent to the new machine space.

10. A minimum of two light fixtures are required in each VRC pit and illumination of not less than 10fc at the pit floor, operated by a switch located by the pit access door.

All lamps shall be suitably guarded.

11. All wiring in the VRC pit and hoistway shall be weather resistant or NEMA 4.

D. HOISTWAY, PIT, OR OTHER

1. Sawcut and remove existing concrete as required for replacement of the existing hinged-type swing sidewalk doors including concrete cutting, demolition, removal, and barricades.

2. Protection during installation, including floors, walls, and VRC entrances.

3. Barricade any open hoistway entrances during work activity per OSHA Regulations.

Secure access to the building from the hoistway.

4. Equipment installed in hoistway shall be protected from weather throughout the duration of the project.

5. Any modifications required to the existing 6” high x 8” wide concrete curb at the top landing.

6. Install new dual steel ¼” diamond plate hinged-type swing sidewalk doors per manufacturer’s instructions. Use high strength non-shrink grout and provide all concrete work associated with the new hinged sidewalk doors.

7. Install door frame with drainage troughs and a minimum of two oversized non-corroding connections to the pit drains at diagonally opposite corners that do not interfere with the VRC clearances or operation. Doors shall be pitched 1/4" towards the drain side.

8. Install new pit ladder meeting the requirements of ASME A17.1-2013 Requirement 2.2.4.2.

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9. General coring, drilling, patching and associated masonry work associated with the installation of new equipment, including hydraulic pressure piping, and the removal of old winding drum machines, control equipment, guide rails. All associated patching, painting, and masonry work associated with the project.

10. Pressure wash and painting of VRC pit floor and walls.

11. Clear and flush existing drains in VRC pits. Provide new drain covers.

12. Sherwin Williams marine grade primer and paint shall be applied to all steel components of sidewalk doors at ground level, lift enclosure walls and bows, pit channel equipment, lift platform floor, and other steel components that may be exposed to the weather. Primer shall be KEM BOND HS and paint shall be INDUSTRIAL ENAMEL HS. Paint color shall be black, Sherwin Williams No. 6401- 18667.

E. GENERAL

1. Contractor shall be responsible for all rigging and hoisting required for installation of their equipment and removal of the old equipment, and all associated costs.

2. Disposal of all existing VRC equipment removed by the Contractor, which shall regularly be removed from the premises and recycled or legally disposed of.

Controller components that can be used on the other lift shall not be removed from the premises until the 2nd lift has been removed from service for replacement.

1.3 REGULATORY REQUIREMENTS

A. Both new installations shall be designed and installed as vertical reciprocating conveyors and shall comply with all applicable safety codes, including but not limited to the following or subsequent code editions in effect as of date of contract signature:

1. ASME B20.1-2009 Safety Standards for Conveyors and Related Equipment

2. NFPA 70-2011, National Electrical Code

3. IBC-2009, International Building Code

B. In the interest of promoting safety the VRC system design and installation shall comply with Section 5.5 Power Sidewalk Elevators and other referenced or applicable sections and clearances of the ASME A17.1-2013 Safety Code for Elevators and Escalators to the extent possible. For example, no operational in-car lift controls or top of car inspection controls will be provided.

C. Both the existing and the new VRC equipment is used solely for removing trash dumpsters from the building (trash lifts) on a recurring basis. It is understood and stipulated that passengers are expressly prohibited from riding vertical reciprocating conveyors and that these installations are not classified as elevators or regulated by the Madison Fire Department (MFD) or Department of Safety and Professional Services (DSPS). Several items directly reference the ASME A17.1-2013 Safety Code as a minimum design requirement only.

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D. Contractor shall apply for any demolition, building, hot work, or other permits necessary for work under this Section, pay all fees required for their work or the work of their subcontractors.

E. Contractor shall also provide all additional material or modifications to equipment required to meet applicable and enforceable codes, standards, and laws.

F. Provide all Contractor, electrical licenses, permits, fees, etc.

G. Perform the specified acceptance tests in the presence of the Consultant.

1.4 QUALITY ASSURANCE

A. Bidders shall have a minimum five-year record of successful experience in the business of installing, modernizing, and servicing elevators and/or VRCs of the type covered by this specification.

B. Contractor shall use skilled installers, trained and experienced in installing the equipment. All work shall be performed in a workmanlike manner and is to include all materials, accessories, and labor necessary for a complete and proper operating system, whether or not expressly specified.

1.5 SAFETY AND HAZARDOUS MATERIALS

A. Contractor shall furnish a Material Safety Data Sheet and proper labeling for each hazardous chemical to be brought into the premises in compliance with OSHA Hazard Communication Standards, and track usage for EPA reporting purposes.

B. All waste items generated by Contractor’s work, including but not limited to, cleaning compounds or fluids, waste cloths or wipers, existing gearcase lubricant, the existing elevator equipment including wire ropes, etc, must be disposed of by Contactor in full compliance with OSHA and EPA regulations or City of Madison guidelines.

C. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety programs, precautions and initiatives, and shall comply with applicable safety laws, good industry standards, and take all reasonable precautions for the safety of property, Contractor’s employees, employees of Owner or outside Contractors, and the general public.

1. The Contractor is solely responsible for providing all safety training to their employees in compliance with State, Federal, or local requirements including, but not limited to, Lockout/Tagout, Electrical Safety, Mechanical Stored Energy, Hazardous Communication, Bloodborne Pathogens, working near asbestos and lead paint, and accessing VRC pits, car tops, and Confined Spaces.

2. The Owner reserves the right to request and review records documenting evidence of training received, and to require at no cost, that Contractor’s personnel successfully complete training programs conducted by Owner or its affiliates.

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1.6 SITE INSPECTIONS

Each bidder is required to attend a site inspection of the existing VRC including hoistways and pit prior to bidding and to verify all conditions and the accuracy of the information contained in the specification.

A. For scheduling information on how to attend the Pre-Bid Conference see Bid Invitation.

Requests for additional site inspections after the Pre-Bid Conference may be scheduled through Adam Smith. Call or text Adam at (608) 616-2999.

B. Bidder shall be solely responsible for complete compliance with contract documents, environmental regulations, for surveying the existing equipment, hoistways, and pits to verify all critical dimensions, for existing conditions, for calculations and voltages, or other information found in this specification, which is provided for the convenience of bidders, for omissions, fabrication, and for coordination of work of other trades.

C. By submitting a bid, Contractor acknowledges that it has surveyed, inspected, and is familiar with the equipment.

D. No modifications or adjustments to bids shall be allowed because of any error, neglect, or failure on the part of the bidder to verify site conditions, or should the information in the specification be in error. Any items omitted from the specification which are reasonably necessary for the complete VRC installation as a turnkey project shall be considered to be a part of the specification, although not directly referenced.

E. Neglect of above requirements will in no way relieve the successful bidder from furnishing all materials or equipment and performing any work that may be required and will not be grounds for delay in work or additional compensation.

1.7 SCHEDULE

Bidders shall identify their tentative construction schedule for both sidewalk lifts as shown below and on the Bid Form, effective with date of contract signature.

Shop Drawings/Approval _____ wks

Manufacturing/Delivery _____ wks

Installation _____ wks

A. Only one trash lift VRC can be removed from service at a time for replacement. Second trash lift shall not be removed from service until successful completion of testing and inspection. See Section 3.5 for complete details.

B. Once started, work shall be pursued without interruption during regular working days until complete. Contractor shall closely coordinate the concrete and other subcontractor work so that delays in installation are at an absolute minimum.

C. After award, successful bidder shall provide a project schedule as a PDF document and incorporate both the VCR and related work of other trades milestones. Contractor shall periodically update the schedule.

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1.8 SUBSTITUTION OF MATERIALS

A. All requests for substitution shall be submitted in writing prior to bidding and shall include sufficient product information and time allowance to permit Consultant to evaluate the request prior to the bid due date.

B. The Owner specifically reserves the right to reject or approve any and all substitute materials or equipment in order to insure compliance with the minimum standards of quality established for the project herein specified.

C. When an item is approved as an equal, either by the specification or by approved substitution, this item shall provide the same end results and maintain the style and appearances established for this project to the Consultant’s and Owner’s satisfaction.

Any modification, additional fitting or change to the approved items to accomplish these results shall be at the expense of the Contractor.

1.9 SUBMITTAL DATA

Submittals will be reviewed for general compliance with design concept and contract documents only. Compliance with contract documents, Code requirements, dimensions, fit, finishes, and installation of the VRC equipment and related work remains the Contractor’s responsibility. Within 30 days after award of contract, provide submittals required by Sections A-B-C. Allow 14 days for response to submittals. Contractor shall respond to submittal review comments in writing within 7 days of submittal return, promptly incorporating changes so that delivery and installation schedules are not delayed.

A. SCHEDULE OF VALUES: Contractor shall…