Roll-off Self-Contained Trash Compactor

The Kansas Department of Administration, Office of Procurement and Contracts, is seeking to procure a roll-off self-contained trash compactor for the El Dorado Correctional Facility through an Invitation for Bid (IFB) with bid event number EVT0010544. The procurement is specifically for one new trash compactor unit with precise technical specifications, including a 2-cubic-yard self-contained compactor with a 38-cubic-yard container, twin cylinder power, TEFC electric motor, and specific electrical requirements of 277/480, 10hp, 3-phase. The unit must include comprehensive documentation, such as two copies of parts, shop repair, and operator's manuals, along with a factory-recommended preventative maintenance schedule. Bidders are required to provide comprehensive pricing that covers the compactor unit, delivery, installation, removal and disposal of the existing unit, additional materials, equipment, and training. Key evaluation criteria include conformity with specifications, delivery terms, and overall bid responsiveness, with delivery timeframe being a major consideration. The bid is open from October 17, 2025, to November 20, 2025, at 2:00 PM CST, with a deadline for written questions by October 30, 2025, and optional pre-bid site visits to be coordinated with the procurement officer.

Bidders may claim preferences for specific business categories, including Disabled Veteran Owned Business, State Use Purchases, or Certified Business, provided they submit supporting documentation. Political subdivisions are eligible to utilize this contract under the same conditions as the state. Vendors must submit several mandatory certifications, including tax clearance from the Kansas Department of Revenue, compliance with federal telecommunications equipment restrictions, immigration reform and control, sexual harassment policy, and non-boycott of Israel certification. While no specific incumbent vendor is mentioned, the contract period extends from execution through June 30, 2026, and requires bidders to provide three references from entities that have purchased similar equipment within the past three years. Though the exact budget is not specified, the procurement is for a one-time purchase of a specialized industrial equipment piece for a correctional facility. The State of Kansas is exempt from state sales or use taxes and federal excise taxes, and no monetary bid guarantee is required for this solicitation.