Roll Grass Pavers

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Horse Park in Fayette County, issued Request for Bid (RFB) 758 2000000237 for the procurement of Roll Grass Pavers. The solicitation was released on October 11, 2019, with written vendor questions due by October 18, 2019, at 12:00 p.m. ET and a closing date of October 25, 2019, at 1:30 p.m. ET at the Finance Office of Procurement Services in Frankfort, Kentucky. The project requires 17 rolls of NDS EZ Roll Grass Pavers (Model #EZ4X150 or approved equal) in black color, each measuring 4 feet by 150 feet with 1-inch material thickness, to cover approximately 10,000 square feet of horse path at the Kentucky Horse Park in Lexington. The pavers will serve as a soil stabilizer to ensure the safety of horses and riders, with each roll covering approximately 600 square feet. Delivery must be completed by November 15, 2019, and delivery costs must be included in the bid price. Award evaluation will be based on price (90 points) and delivery time (10 points), with the lowest-priced compliant bid receiving maximum points and subsequent bids scored proportionally. Bidders proposing alternate brands or specifications must submit descriptive literature with their bids for approval verification. Bids must be submitted physically in one sealed original response addressing all line items; multiple bids or partial responses will be deemed non-responsive, and online bidding is prohibited.

The contract is subject to reciprocal preference for Kentucky residents and preferential consideration for qualified bidders including Kentucky Correctional Industries (20 percent preference) and certain nonprofit organizations (15 percent preference). Kentucky resident bidders must submit the Required Annual Affidavit affirming authorization to transact business in Kentucky, filing of corporate income taxes for the preceding year, payments to the Kentucky unemployment insurance fund, and maintenance of a workers' compensation policy, while nonresident bidders must provide a Secretary of State certificate of authority. All vendors must comply with recycled content requirements, accessibility standards, discrimination prohibitions, and tax registration requirements. Bidders may also claim optional qualified bidder status certifications for nonprofit corporations furthering Kentucky statutory purposes or qualified nonprofit agencies for individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor hours. The Commonwealth reserved the right to cancel the RFB if all responses exceed available funding and may cancel the contract with 30 days' written notice. No specific budget range or award value was disclosed in the solicitation documents.