Rock Salt Maine DOT

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking a Master Agreement Contract for rock salt to be used by the Maine Department of Transportation (MaineDOT). The procurement is a Request for Quotations (RFQ) for road salt with specific technical requirements, including a minimum of 95% sodium chloride, precise particle size distribution, moisture content not exceeding 1%, and anti-caking additives. The state anticipates making multiple awards based on the lowest line-item bid prices across six geographical service areas, with a total estimated statewide salt requirement of 135,650 tons for initial fill and 43,260 tons for subsequent fills. Vendors must provide comprehensive documentation including references, proof of salt stockpile location, and trucking capabilities. The initial contract term will run from July 1, 2025, to June 30, 2026, with potential extensions through June 30, 2029. Quotations are due on Wednesday, June 11, 2025, by 4:00 p.m. local time, with evaluation criteria focused on line-item bid prices and compliance with detailed salt specifications. Bidders must complete various forms including a Bid Cover Page and Responsible Bidder Form.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for use by all State of Maine Departments and Agencies, with delivery orders created for purchases over $5,000 and smaller orders potentially placed using state-issued procurement cards. While no incumbent vendors are identified, the procurement allows for strategic bidding where suppliers can propose pricing for areas they can effectively service. The pricing structure requires a fixed rate per ton for each DOT salt area, with no additional charges permitted during the contract term. Although a specific total contract value is not explicitly stated, the estimated salt quantities suggest a significant procurement volume, with potential annual spending potentially ranging from several hundred thousand to over a million dollars depending on per-ton pricing. Vendors must demonstrate the capability to service all facilities within the salt areas for which they propose pricing, indicating a comprehensive and competitive procurement approach designed to ensure statewide salt supply coverage.