Rock and Sand KY State Fair Board

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, issued Request for Bid 758 2100000573 to establish a master agreement for the supply of rock and sand materials to the Kentucky Fair & Exposition Center located at 937 Phillips Lane in Louisville, Kentucky. The solicitation seeks bids for six commodity line items priced on a per-ton basis: Limestone Crushed Rock Size 2 and 3, Limestone Crushed Rock Size 57 and 5, Limestone Crushed Rock Rockdust and Agricultural Lime, Limestone Crushed Rock DGA and 610, Masonry Sand, and Channel Liner Size 1 (riprap). Vendors must deliver all materials within 48 hours of order receipt, with deliveries potentially required on weekends depending on event needs. The contract shall be effective June 15, 2021, for an initial one-year period with four optional one-year renewal periods subject to written approval and potential renegotiation of terms. Awards will be made on a best value basis using measurable criteria weighted at 90 points for price and 10 points for delivery capability, with delivery points awarded only to vendors offering faster than the required 48-hour standard. Written vendor questions were due April 14, 2021, at 10:00 AM ET, with bids closing on April 26, 2021, at 1:30 PM ET. All bids must be submitted electronically through the Kentucky eProcurement system; vendors must register in the Vendor Self Service System prior to submission and enter $.01 as a placeholder in the Unit Price field while submitting actual pricing on the attached Bid Price Sheet.

Reciprocal preference shall be applied to Kentucky resident bidders in accordance with KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with disabilities receive preferences of 20 percent and 15 percent of maximum points, respectively. Bidders claiming resident status must provide authorization to conduct business in Kentucky, one year of Kentucky corporate income tax filings, Kentucky unemployment insurance fund payments, and active workers' compensation policies. All bidders must execute an Annual Affidavit document certifying compliance with Kentucky campaign finance laws, sales and use tax registration, state tax payment obligations, anti-boycott provisions, and restrictions on public official conflicts of interest. Pricing must be submitted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax, with price increases prohibited during the first 12 months and thereafter requiring 30 days' written notice with documented justification based on industry-wide price changes. No incumbent vendors or budget ranges are identified in the solicitation documents. The bid price sheet indicates quantities of 1,000 units per commodity line item, though the actual contract value is not specified in the available documentation.