Roberson Community College RFP Janitorial Services

Robeson Community College is soliciting proposals under RFP 119-07012025-2 for comprehensive, all-inclusive janitorial services, with an optional site visit on November 2, 2026, written questions due November 3, 2026, and proposals due November 17, 2026 at 2:00 p.m. ET. The RFP establishes a single agency contract covering 19 main-campus buildings at 5160 Fayetteville Road, Lumberton, North Carolina, plus four off-site locations: the COMTech Site and A.S. Thomas Center & The Barbering School in Pembroke, the Emergency Training Grounds in Lumberton, and Green Grove in Fairmont.

The work covers all labor, supervision, materials, supplies, equipment, and consumable goods for approximately 215,856 cumulative square feet. Vendors must submit pricing on the Attachment A form, which includes daily, weekly, and monthly cleaning line items at a monthly rate with annual extended costs, equipment and supplies, emergency services, and major maintenance including carpet cleaning and floor waxing. Pricing must represent total cost for complete performance and excludes pending tariffs, though vendors may request temporary tariff surcharges with supporting documentation.

Proposals must include signed financial stability certifications, customer references from similar-sized projects, and background check documentation for all personnel. Proof of North Carolina Secretary of State registration is required before contract execution. Operationally, the vendor must maintain an on-site supervisor conducting daily walkthroughs and twice-weekly inspections with RCC management, hold a contract manager meeting with RCC three times monthly, and provide 24-hour availability for emergencies and complaints with four-hour response times during business hours. The vendor must begin work within ten business days.

The contract term is three years from the effective date of contract execution. Award uses Best Value methodology, ranking Project Organization (highest weight), Vendor Technical Approach, and Vendor Experience ahead of Cost Proposal (lowest weight).