Road Salt (2023-UWMSN-00298-RFB)

The University of Wisconsin-Madison is soliciting bids for road salt procurement through a formal request for bids (RFB) numbered 2023-UWMSN-00298-RFB, targeting bulk road salt delivery via 22-ton dump trucks for campus grounds maintenance operations. The primary delivery locations are University Housing at 2902 Haight Road and Facilities Grounds at 502 Herrick Drive in Madison, Wisconsin, with flexibility to accept deliveries to other main campus addresses. The contract term is set to run from September 1, 2023, or the date of award, through August 31, 2027, with potential automatic renewal for two additional one-year terms. Bidders must submit proposals online through the SciQuest platform by June 15, 2023, with all questions directed to Brad Bauman via email. The minimum order quantity is established as one 22-ton dump truck delivery, and vendors must be prepared to submit written documentation for any proposed price increases at least 90 calendar days prior to the effective date, including a detailed cost justification.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the procurement process appears open to qualified vendors capable of meeting the road salt delivery specifications. The University reserves the right to accept, reject, or negotiate proposed price increases and may rebid the contract if proposed increases are deemed unacceptable. No information is provided about incumbent vendors or existing infrastructure requirements. Although specific budget ranges are not disclosed, the multi-year contract structure suggests a potentially significant procurement opportunity for road salt suppliers. The comprehensive nature of the solicitation, including detailed delivery specifications and pricing flexibility mechanisms, indicates the University's intent to establish a robust, long-term supply arrangement for road salt to support campus maintenance operations.