Road Materials

Portage County, Wisconsin is soliciting bids through its Purchasing Department to establish contracts for road materials for the Highway Department in 2023. The Request for Bid (RFB #2023-07) seeks quotes for sixteen categories of road materials, including base aggregates, seal coat chips, concrete sand, coarse aggregates, granite, fill materials, limestone, and specialized bridge polymer overlay aggregates. Estimated quantities include approximately 10,500 tons of seal coat chips, with materials specified by grade and sieve size to meet Wisconsin Department of Transportation Standard Specifications or Portage County specifications. The bid submission deadline is 2:00 PM on March 21, 2023, with a public bid opening at the Portage County Purchasing office in Stevens Point. Potential bidders must submit questions in writing by March 7, 2023, and are required to provide an original and one copy of all required documents, including a Signature and Authority Affidavit Form, References Sheet, and Bid Offer Form. Evaluation criteria will focus on the lowest and most advantageous net unit price per item, with consideration given to the location of the source or pit.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The contract term will run from the date of award through December 31, 2023, with the potential for multiple vendors to be awarded for each non-project-specific item based on the best interests of the County. Bidders must submit sealed packages in person and are prohibited from submitting faxed or emailed bids. The county will utilize DocuSign for electronic contract execution at no cost to the bidder. While no specific budget range is provided, the extensive list of material categories suggests a significant procurement value for road maintenance and construction materials. Failure to provide all required documentation will result in bid disqualification, and bidders must be prepared to meet all specified material specifications and quality standards as outlined in the bid documents.