Road Materials

Portage County, Wisconsin is seeking bids to establish contracts for road materials for its Highway Department in 2020. The Request for Bid (RFB) solicits unit prices for sixteen categories of road materials, including base aggregates, seal coat chips, concrete sand, coarse aggregates, granite, bank run fill, crushed limestone, and specialty materials for bridge polymer overlays. The county anticipates purchasing approximately 10,500 tons of seal coat chips for its chip seal program. All materials must meet Wisconsin Department of Transportation Standard Specifications for Highway and Structure Construction or specific Portage County specifications. Vendors must submit sealed bids with an original and one copy to the Portage County Purchasing Department by 2:00 PM on March 12, 2020, with a public bid opening scheduled at the same location. Questions regarding specifications must be submitted in writing to Chris Schultz, Procurement Director, by February 27, 2020. The contract term will run from the date of award through December 31, 2020.

The procurement does not specify any specific set-aside designations or restrictions on responding organizations. Award will be made to the responsive, responsible bidder offering the lowest and most advantageous net unit price per item that meets all specifications, with consideration given to the location of the material source or pit. Multiple vendors may be awarded for each non-project specific item based on the county's best interests. Bidders must submit a Signature and Authority Affidavit Form, References Sheet, and Bid Offer Form; failure to include any required documents will result in disqualification. While specific budget ranges are not detailed, the comprehensive nature of the road materials procurement suggests a substantial annual investment. The county will utilize DocuSign, a web-based electronic signature program, for contract execution at no cost to the bidder. Vendors are advised to regularly check VendorNet and the Portage County website for any potential addenda prior to bid submission.