Road Material Crushing Portage County Highway Pit

The Portage County Purchasing Department in Wisconsin is issuing a Request for Bid (RFB 2026-05PC) for road material crushing services at the County Highway Department pit located at 7153 Old HWY 18, Custer, Wisconsin. The procurement seeks to contract with a qualified vendor to crush approximately 15,000 tons of reclaimed asphalt materials and blend them to 3/4 inch dense-graded base gravel in compliance with current WisDOT Standard Specifications. The contractor must provide all crushing plant equipment, utilities, and labor required for the operation, with crushing operations limited to between 7:00 AM and 5:00 PM and completion required by October 30, 2026. Bidders must submit sealed bids in original plus one copy to the Portage County Purchasing Department by 2:00 PM on February 17, 2026, with a public bid opening scheduled at the same location. A pre-bid vendor conference and site visit are scheduled for 9:00 AM on February 5, 2026, at the pit location, though attendance is suggested but not required. Award will be made to the lowest net unit price bidder, with timeliness of service and start dates as potential evaluation considerations. Qualified bidders must demonstrate a minimum of five years of experience crushing road materials, submit three professional references documenting similar services provided within the past five years, and maintain minimum insurance coverage of $1,000,000 for commercial liability and vehicle coverage.

The bid document does not specify any set-aside designations or restrictions limiting the types of organizations that may respond to this procurement. No incumbent vendors or current contractors are identified in the available documentation. Bidders must quote prices per ton of crushed material based on actual daily scale weights, with the 15,000 tons representing a good faith estimate only and no guarantee of a specific purchase quantity; the contractor must provide a calibrated motion belt scale on-site to weigh and calculate daily tonnage. The contract term extends from the date of award through completion, with any extensions requiring mutual agreement between the vendor and the County. The County reserves the right to accept or reject any or all bids and may terminate the contract with 10 days' written notice or immediately if performance threatens health and safety or if required insurance lapses. No specific budget range or award value is listed in the procurement documentation.