Risk Management Program Assessment and Accreditation Support Consultant

The City of Norwalk's Recreation and Parks Department is soliciting a Risk Management Program Assessment and Accreditation Support Consultant through a Request for Proposal (RFP) process to advance the department's risk management capabilities and achieve Commission of Accreditation of Park and Recreation Agencies (CAPRA) accreditation. The project is structured in three stages: Stage One (August 1–October 1, 2026) focuses on discovery and baseline assessment of existing safety processes; Stage Two (October 1–December 31, 2026) emphasizes risk identification, benchmarking, and development of a Safety Action Committee and safety manual; and Stage Three (December 31, 2026–December 31, 2027) centers on sustained implementation and CAPRA standards compliance, with three optional one-year extensions available through December 31, 2030. Qualified consultants must demonstrate expertise in CAPRA Risk Management standards (35% evaluation weight), possess verifiable experience with public sector recreation and parks programs (30% weight), provide professional references (10% weight), and submit competitive cost proposals (25% weight) structured by stage with hourly rates and capped stage fees. Proposers must submit sealed electronic proposals via the City's BONFIRE portal by June 9, 2026, at 2:00 p.m., with a questions deadline of May 22, 2026, at 2:00 p.m., and the RFP opening scheduled for June 9, 2026, at 2:00 p.m. No mandatory walkthrough or performance/payment bonds are required for this procurement.

The RFP does not explicitly identify set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types, indicating this is an open competition. Contractors must maintain comprehensive insurance coverage including Workers' Compensation (Employer's Liability of $100,000 per accident), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Automobile Liability ($1,000,000 per accident), and Umbrella/Excess Liability coverage. No incumbent vendor or existing contractor is identified in the available documentation, and no specific budget range or award value has been disclosed in the RFP materials. The selection process includes initial review by a Selection Committee, potential interviews with two to three finalist firms, and final approval by the City Council Committee and City Council before contract authorization. The City reserves the right to terminate the contract with fifteen days' notice and to reject any or all proposals, with all submitted proposals becoming public record upon delivery to the City.