RIDOT Handheld Sign Retroreflectometer and Pavement Marking Retroreflectometer

The Rhode Island Department of Transportation (RIDOT) Local Technical Assistance Program is seeking vendors to provide specialized retroreflectometer instruments through a Request for Quotation (RFQ23002544). The procurement specifically seeks two handheld instruments: one sign retroreflectometer and one pavement marking retroreflectometer, both requiring accompanying extension poles for measuring road marking and sign retroreflection. The solicitation was posted on March 16, 2023, with proposals due by April 6, 2023, and a vendor question period running from March 16 to March 30, 2023. Vendors must submit their proposals electronically through the Ocean State Procures system and provide detailed product specifications with their bid. The procurement requires vendors to maintain specific insurance coverage, including $1,000,000 in liability insurance per occurrence, $100,000 in workers compensation, and $1,000,000 in automobile liability insurance. Vendors must demonstrate technical capability to provide high-quality retroreflectometer instruments that meet transportation infrastructure measurement standards.

The state has established a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement for this contract, requiring vendors to submit an MBE Utilization Plan upon award. All vendors must register in the Ocean State Procures system to be eligible for consideration, and the state reserves the right to make single or multiple awards based on the submitted proposals. Delivery terms are specified as Free On Board (FOB) Destination to the DOT Accounts Payable office located at Two Capitol Hill in Providence, Rhode Island. While the exact total contract value is not specified in the documentation, the procurement suggests a focused, specialized equipment purchase for transportation infrastructure measurement tools. Vendors will need to comply with Rhode Island's procurement regulations, affirmative action laws, and provide comprehensive vendor certifications and disclosures as part of their bid submission.