RIDOH Autoclave Preventive Maintenance and Emergency Repairs

The Rhode Island Department of Administration, Division of Purchases, on behalf of the Rhode Island Department of Health (RIDOH), is soliciting quotations for quarterly autoclave preventive maintenance and emergency repairs. The procurement seeks qualified firms to provide maintenance services for four Consolidated sterilizers (models SSR-3A-PB and SSR-3A-S) located in Rooms 403, 423, 422, and 317. Deliverables include quarterly preventive maintenance inspections across fiscal years 2024-2026 and on-call emergency repair services during laboratory hours (8:30 a.m. - 4:30 p.m., Monday-Friday). The initial contract period will begin approximately February 1, 2024, for two years, with options to renew for up to three additional 12-month periods based on vendor performance and funding availability. Vendors must submit their proposals electronically through the Ocean State Procures system by January 19, 2024, at 11:00 AM EST, with a vendor Q&A period running from December 18, 2023, to January 5, 2024. Required qualifications include specific insurance coverage, including $1 million in general liability, workers' compensation, automobile liability, and $2 million in professional liability insurance.

The procurement includes provisions for Minority Business Enterprise (MBE) and Women Business Enterprises (WBE) participation in accordance with Rhode Island General Law 37-14.1-1, requiring vendors to submit an MBE Utilization Plan for review and approval by the Division of Equity, Diversity & Inclusion. All vendors must register in the Ocean State Procures system to submit bids and receive potential awards. The state reserves the right to make single or multiple awards and may reject any or all bids. While specific award values are not explicitly stated, the solicitation covers maintenance for multiple autoclaves across three fiscal years, suggesting a substantial contract opportunity. The procurement is open to qualified firms capable of providing comprehensive preventive maintenance and emergency repair services for specialized medical sterilization equipment. Pricing will be evaluated based on firm, fixed unit prices for quarterly preventive maintenance inspections and hourly labor rates for emergency repairs, with the understanding that parts are not included in the base pricing.