RIDOH Autoclave Preventive Maintenance and Emergency Repairs

The Rhode Island Department of Administration, Division of Purchases, on behalf of the Rhode Island Department of Health (RIDOH), is soliciting quotations for quarterly autoclave preventive maintenance and emergency repairs. The procurement specifically covers five autoclave units located in rooms 403, 423, 422, and 317 of the RIDOH facility in Providence County. Qualified firms will be expected to provide comprehensive preventive maintenance inspections on a quarterly basis and respond to emergency repair calls during standard laboratory hours (8:30 a.m. - 4:30 p.m., Monday through Friday). The initial contract term is two years, beginning approximately January 1, 2024, with options to renew for up to three additional 12-month periods based on vendor performance and funding availability. Vendors must submit proposals electronically through the Ocean State Procures system by November 28, 2023, with a vendor Q&A period running from October 31 to November 17, 2023. Proposals must include detailed pricing for quarterly preventive maintenance and emergency repair labor rates, with all pricing to be firm and fixed for the contract duration.

The procurement includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit an MBE Utilization Plan for review by the Division of Equity, Diversity & Inclusion. Respondents must be registered in the Ocean State Procures system and provide comprehensive insurance coverage, including $1 million in general liability, $100,000 in workers compensation, $1 million in automobile liability, $2 million in professional liability, and $1 million in umbrella coverage. While no incumbent vendor information is explicitly provided, the solicitation indicates that the State reserves the right to make one or multiple awards and to reject any or all bids. Proposals will be evaluated based on compliance with specifications, pricing, insurance requirements, and MBE/WBE participation. Although a specific budget range is not disclosed, the contract will be awarded at the State's sole discretion, with future year extensions contingent upon funding availability and vendor performance.