RIDOC Correctional Officer Hats

The Rhode Island Department of Corrections (RIDOC) has issued a Request for Quotation (RFQ24003522) seeking qualified vendors to provide 700 baseball-style hats for correctional officers. The procurement specifies detailed requirements for the hats, including a material composition of 85% acrylic and 15% wool serge in black color, with an adjustable Velcro closure and open back pro design pattern. Each hat must feature specific embroidery - silver for standard Correctional Officer caps and gold for Superior Officer caps. The hats must have heavyweight haircloth construction with six quarter sectional design, reinforced front panels, embroidered eyelets, a 4-ply sweatband, and a 0.75-inch thick unbreakable visor with 8 rows of lock stitching. The solicitation period runs from November 8, 2023, to December 6, 2023, with a vendor question and answer period from November 8 to November 20, 2023. Responses must be submitted electronically through the Ocean State Procures system by the December 6th deadline at 2:00 PM EST. Vendors are required to provide product samples with their bid submission and must meet specific manufacturer specifications, with Pacific Headwear part numbers #101C, 705W, or 701 listed as acceptable options.

The procurement encourages participation from Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs), requiring vendors to submit an MBE Utilization Plan for review by the Division of Equity, Diversity & Inclusion. Vendors must be registered in the Ocean State Procures system and maintain specific insurance coverage, including $1,000,000 in liability insurance per occurrence and workers compensation coverage of $100,000 per accident. The initial contract period will run from approximately December 2023 through June 30, 2024, with the possibility of two additional 12-month renewal periods based on vendor performance and funding availability. While no specific contract value is explicitly stated, the procurement covers 700 hats with detailed specifications. The State of Rhode Island reserves the right to make single or multiple awards and to reject any or all bids. Pricing terms are specified as Free On Board Destination, with payment terms to be determined by the vendor. Successful vendors must comply with various state requirements, including affirmative action policies, vendor certifications, and disclosure of potential conflicts of interest.