Riding Mower With Cutting Head D-3

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, is soliciting bids on behalf of the Department of Highways District 3 (Elliott County) for the one-time purchase of a Ventrac 4500Z Riding Mower with Dual Wheels and three attachment options: the HQ680 Tough Cut Brush Mowing, MK960 Wide Area Mowing, and RV602 Vacuum Collection. The procurement requires one unit of each item to be delivered in new, latest or current model year condition in first class operational status, with defective items replaced at the vendor's expense. All bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system by March 24, 2022, at 1:30 PM Eastern Time, with written questions due by March 15, 2022, at 3:00 PM Eastern Time and Commonwealth responses provided by March 17, 2022, at 3:00 PM Eastern Time. The evaluation will be conducted using a best value ranking approach with 95 points allocated to pricing (with the lowest bidder receiving maximum points and others scored proportionally) and 5 points allocated to delivery time (with the shortest delivery time receiving maximum points). Quotations must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all shipment and freight charges and subject to a one percent per day deduction from invoices for delivery delays beyond the contracted due date, excluding delays caused by factors outside the vendor's control. The tentative award date is April 8, 2022, and vendors must specify the number of calendar days after award for delivery.

All bidders must be registered in the Commonwealth eProcurement System prior to bid submission, with registrations requiring 24 to 48 hours for completion. Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders from states that provide their own residents with preference. All entities seeking to bid must execute a notarized Annual Affidavit confirming compliance with Kentucky Revised Statutes requirements, including campaign finance laws, sales tax registration, state tax obligations, and boycott prohibitions; the affidavit is effective for a maximum of one year and must be updated if any non-compliance occurs during the effective period. No incumbent vendors or current contractors are identified in this solicitation. The documents do not specify an explicit budget range or award value; however, evaluation will be based primarily on pricing competitiveness weighted at 95 percent, making cost the dominant factor in the award determination.