Ride on Scrubber-Dryer

The City of Madison Parks department is seeking to procure one industrial ride-on floor scrubber-dryer through Request for Bids (RFB #12027-0-2023-AM), specifically seeking equipment comparable to a Tennant T20 model. The required equipment must be gasoline-powered, equipped with side brushes, and feature a 51-inch squeegee width. Key procurement dates include a questions deadline of March 27, 2023, with answers posted on March 30, 2023, and a final bid submission deadline of April 5, 2023, at 2:00 PM CST. Bids must be submitted electronically to bids@cityofmadison.com with the RFB number in the subject line. Bidders are required to complete and return Forms A through E, which include a Signature Affidavit, Receipt of Forms and Submittal Checklist, Vendor Profile, Cost Proposal, and References. The City will award the contract to the lowest responsible and responsive bidder who complies with all specifications and requirements, with pricing to be submitted as an all-inclusive, not-to-exceed, fixed fee.

The procurement offers local vendor preference for suppliers registered on the City of Madison website as of the bid due date, providing a scoring advantage to local businesses. Contractors with 15 or more employees and $50,000 or more in annual aggregate business with the City must file an Affirmative Action Plan within 30 days of contract execution. Required insurance includes Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation per Wisconsin statute, and Professional Liability ($1,000,000). The bid summary document reveals that two vendors submitted bids: Tennant Sales and Service Company, which was awarded the contract at $68,260.00, and KleenMark, a local vendor whose bid was $67,577.40. The City reserves the right to accept or reject any bids, make partial awards, and extend cooperative purchasing to other municipalities. Products are warranted against defects for a minimum of 90 days from receipt, with potential for extended warranties from the bidder or manufacturer.