RIC - Flag Pole Replacement Project

The State of Rhode Island, specifically through the Division of Purchases, has issued a Request for Quotation (RFQ22001178) for the Rhode Island College (RIC) Flag Pole Replacement Project. The procurement seeks a vendor to replace and install 41 Zeus Flagpoles across various athletic facilities on the Rhode Island College campus, including the Murray Center, Baseball Field, Softball Field, Outdoor Track Field, and Recreation Center. Vendors must submit comprehensive proposals electronically through the Ocean State Procures system by April 28, 2022, at 2:00 PM GMT, with a vendor Q&A period running from March 28 to April 5, 2022. The project requires a total bid price that includes all materials, labor, installation, and freight charges, with a contract period spanning from approximately May 1, 2022, to June 30, 2022. Key project milestones include a construction start date of May 16, 2022, substantial completion by June 10, 2022, and final completion by June 22, 2022. Required vendor qualifications include valid Rhode Island contractor registration, comprehensive insurance coverage (including $1,000,000 liability, workers compensation, and automobile liability), and compliance with prevailing wage requirements.

The solicitation includes specific set-aside requirements, mandating a minimum 10% participation from Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) of the total contract value. Vendors must submit an MBE Utilization Plan and be registered in the Ocean State Procures system to participate. While no specific budget range or incumbent vendor is explicitly stated, the project requires vendors to provide a single, firm, fixed price for the complete scope of work, with no additional reimbursement for travel, meals, or incidental expenses. The State reserves the right to reject bids for single items or small percentages of the total requirement if deemed non-responsive to the solicitation's intent. Successful vendors must comply with Rhode Island's Affirmative Action requirements and utilize the custom Rhode Island AIA contract documents for public works projects. The contract will be awarded to the lowest responsive and responsible bidder meeting all specified criteria.