Rhode Island Veterans Memorial Cemetery - RI & US 12” X 18” STICK FLAGS

The State of Rhode Island has issued a Request for Quotation (RFQ) for the Rhode Island Veterans Memorial Cemetery, seeking a vendor to supply 12" x 18" stick flags for both Rhode Island and United States flags. The procurement is designed to secure a five-year contract from 2026 to 2030, with an estimated annual requirement of 64,800 flags. Vendors must submit electronic proposals through the Ocean State Procures system, with the current solicitation open from October 14, 2025, to November 11, 2025. The RFQ requires flags to be packaged in specific quantities, with one dozen flags per bundle and each box containing 12 bundles (144 flags total). Vendors must provide unit pricing for flags for each year of the contract and meet comprehensive qualification requirements. The solicitation includes strict vendor qualification criteria, including a detailed certification questionnaire covering potential conflicts of interest, licensing, legal compliance, and business practices. Vendors must also provide proof of liability insurance with $1,000,000 per occurrence coverage and workers' compensation insurance.

The State of Rhode Island has implemented specific provisions to support minority business enterprises, with an aim to award a minimum of 15% of the procurement's dollar value to minority-owned businesses. The procurement allows for multiple award possibilities, and the State reserves the right to reject any or all bids submitted. While specific award values are not explicitly stated, the annual flag requirement suggests a significant contract opportunity for qualified vendors. The solicitation includes a vendor Q&A period from October 14, 2025, to October 28, 2025, allowing potential bidders to seek clarification on contract requirements. Prospective vendors must demonstrate compliance with various legal and operational standards, including completeness of documentation, insurance requirements, and adherence to state procurement guidelines. The contract appears designed to ensure a reliable, long-term supply of memorial flags for the Rhode Island Veterans Memorial Cemetery, with a focus on supporting local and minority-owned businesses.