RHB-RML-ICE Equipment Calibration

The California Department of Public Health's Radiologic Health Branch is seeking a contractor to provide calibration and maintenance services for radiation survey and inspection instruments across three California locations: Brea, Sacramento, and Richmond. The procurement, identified as IFB #24-10695, aims to ensure critical radiation detection equipment remains properly calibrated and maintained, with a contract term from June 9, 2025 to June 1, 2028. The selected contractor will be responsible for providing all labor, materials, and parts necessary to calibrate approximately 194 individual units from manufacturers including Ludlum, Victoreen, Fluke, and others, following manufacturer specifications and using NIST traceable sources. Key deliverables include comprehensive calibration within 30 calendar days of receipt, detailed calibration reporting, and performance documentation adhering to ISO 17025-2017 and ANSI standards. Critical procurement dates include a bid release on April 30, 2025, with vendor questions due by May 6, 2025, and a bid submission deadline of May 20, 2025. Contractor qualifications include a minimum of three years of instrument calibration experience and a valid California radioactive materials license.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though it does emphasize small business participation. No incumbent vendors are directly mentioned, and the contract allows for potential subcontractor involvement, though the current solicitation suggests no subcontractors will be used. The total contract value is not to exceed $149,999.99, with a pricing structure that includes a 10% allocation for unanticipated tasks and requires comprehensive pricing covering all operational expenses such as labor, taxes, insurance, overhead, certification, equipment costs, and other associated expenses. The contract is structured as a deliverables-based agreement with fixed pricing throughout the contract duration, including potential extensions that would maintain the last budget period's rates. The procurement covers jurisdictions in Sacramento County and Berkeley City, with the critical objective of maintaining radiation detection capabilities to prevent potential health and safety risks from ionizing radiation.