RFR_173122 RVRS Records Binding

The Massachusetts Department of Public Health's Registry of Vital Records and Statistics (RVRS) is seeking an experienced bindery to provide records binding services for the Commonwealth of Massachusetts, specifically in Suffolk County. The selected contractor will be required to come on-site semi-annually, with 15 days' notice, to bind approximately 100,000 records per year into 500-page volumes. The contractor must provide their own equipment and supplies and deliver a durable, secure, and easily accessible final product that can be cost-effectively digitized in the future. Responses to the Request for Response (RFR_173122) are due electronically via COMMBUYS by October 28, 2016 at 3:00 PM. The anticipated contract start date is December 5, 2016, with an initial term of up to 3 years and the option to renew for up to 3 additional 3-year terms. Pricing must be provided on a per-volume basis, with rates for different volume ranges.

This is a small procurement targeted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP), with subcontracting limited to 20% of the total contract value. If adequate SBPP capacity is not available, the Department may award to non-SBPP vendors. ACME Bookbinding, dba The Harcourt Bindery, has been awarded the contract as a result of their bid submission. The Commonwealth requires bidders to make a significant financial commitment to partner with certified Minority and Women-Owned Business Enterprises (M/WBEs), Veteran Business Enterprises (VBEs), and Service-Disabled Veteran-Owned Business Enterprises (SDVOBEs) as part of the Supplier Diversity Program (SDP), which will be evaluated at 10% or more of the total score. The Commonwealth also reserves the right to expand the range of certified business categories available for SDP partnerships.