DFSJW - Bid for Books and Other Published Materials DFS-Books-2022

The Commonwealth of Massachusetts Department of Fire Services (DFS) has issued a Request for Response (RFR) for the procurement of Books and Other Published Materials under RFR # DFS-Books-2022. The purpose of this RFR is to award contracts to multiple vendors for the purchase of materials in all formats, including domestic and foreign publications, textbooks, reference books, subscriptions, books in print, out-of-print, books on tape, DVDs, and other published materials. This is a rolling enrollment solicitation, and bids may be submitted at any time. Evaluations and awards will begin upon receipt of responses. The contract duration is three (3) years with two (2) two-year renewal options for a total of seven (7) years. The anticipated expenditure for this contract is approximately $10,000 per year/$70,000 over the life of the contract. Pricing will be based on a unit price structure with a percentage discount off the lowest current manufacturer's published list price.

This is a small procurement targeted to small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). Subcontracting is limited to no more than 20% of the contract value unless it is with another SBPP registered participant. The evaluation criteria include the bidder's years in business, clarity and description of products, convenience, ease of use, and product discounts offered. Bidders must meet various administrative requirements, such as submitting a completed W-9, Authorized Signatory Listing, and Authorization for Electronic Funds Transfer. Eligible bidders can receive additional points if they are a Small Business Purchasing Program (SBPP) participant. The Commonwealth may use the Prompt Payment Discount (PPD) discounts submitted as a basis for selection and may negotiate discounts as deemed in the best interest of the Commonwealth.