RFR DMF-26029 Fishing Derby Trophy Display Case Custom Build

The Commonwealth of Massachusetts Division of Marine Fisheries (DMF) issued Request for Response (RFR) 26029 on May 11, 2026, seeking a qualified vendor to design, construct, and install a custom wooden display case and base for a fishing derby trophy at Bass Pro Patriot's Place in Foxborough, Massachusetts. The procurement requires the vendor to fabricate a square wooden base measuring 48 inches by 48 inches by 30 inches, a stand measuring 40 inches by 40 inches by 20 inches, and glass panels measuring 48 inches by 48 inches by 68 inches with one lockable side door to house a trophy measuring 34 inches wide by 45 inches tall. All responses must be submitted electronically through COMMBUYS by May 22, 2026, at 5:00 PM EST, with questions due by May 15, 2026, and official answers published by May 18, 2026. Evaluation will be based on three criteria: product quality, price, and timeliness of installation. The estimated notification of the successful bidder is May 25, 2026, with an estimated contract start date of May 30, 2026, for an initial one-year term with no renewal options. All selected vendors must complete required Commonwealth forms including the Massachusetts Substitute W-9 Form, Standard Contract Form, Contractor Authorized Signatory Listing, Authorization for Electronic Funds Transfer, and Prompt Payment Discount Form, and must comply with environmentally preferable product requirements under Executive Order 515.

This procurement includes a Small Business Purchasing Program (SBPP) award preference that prioritizes Massachusetts-based small businesses with 50 or fewer full-time equivalent employees and gross revenues not exceeding $15 million over a three-year average. The contract is restricted to a single contractor award and is limited to the issuing entity (DMF) only. The Commonwealth of Massachusetts is tax-exempt, and compensation will be provided in accordance with state procurement policy with bills payable per the Commonwealth's Bill Payment Policy, processed through Electronic Funds Transfer within a 45-day cycle unless accelerated through Prompt Payment Discounts. All contractors must comply with applicable state and federal laws including prevailing wage requirements, employment laws, non-discrimination statutes, debarment regulations, tax compliance obligations, and data security standards, and must maintain contract-related documentation for six years following final payment. No specific budget or award value is provided in the RFR documentation, and no incumbent vendors or existing contracts are identified.