RFR DCR 788 Snow Making and Grooming Supplies, Equipment and Service

The Commonwealth of Massachusetts Department of Conservation and Recreation (DCR) is seeking responses from vendors to provide a wide range of snow making and grooming equipment, parts, and related services through Request for Response (RFR) DCR 788. The RFR covers items such as groomers, snow guns, compressors, pumps, water supply lines, and snowmobiles. Qualified vendors must demonstrate at least 5 years of experience servicing and repairing snow making systems and provide 3 relevant business references. Evaluation criteria include hourly service rates, parts discounts, prompt payment discounts, and supplier diversity commitment, with a minimum of 10% of the score being based on the latter. The contract term is for 3 years initially, with three 2-year renewal options, for a total potential duration of 9 years. Respondents may submit quotes between November 19, 2018 and November 19, 2026, with no specific submission deadline, though the DCR may suspend or close the solicitation if it deems the number of awarded contractors sufficient.

The RFR is open to all qualified vendors, with no set-asides or preferences identified. The DCR estimates the overall contract value at approximately $500,000 based on historical maintenance needs. The contract is intended for use by the DCR, with the option to add other eligible entities at a later date. The work is subject to prevailing wage laws, and the DCR may suspend review of additional submissions or close the solicitation if it determines the number of awarded contractors is adequate to meet its needs.