RFQt Summer Camp Program T-Shirts

The City of Fort Worth's Purchasing Division has issued a Request for Quote (RFQt) seeking screen-printed t-shirts for its Parks and Recreation Department on an as-needed basis. The procurement involves supplying short-sleeved, 50/50 cotton/polyester blend t-shirts in youth (S-XL) and adult (S-6XL) sizes for multiple programs including Summer Camp, Mobile Recreation, Recreation Leader in Training, and Athletics. Estimated annual quantities include 2,000 youth and 750 adult shirts for Summer Camp, with additional quantities for other programs. The t-shirts must be pre-shrunk, 100% machine-washable, and silk-screen printed on both front and back using graphics provided by the City. Vendors must provide itemized pricing for base shirt cost, screen-printing charges per color, and graphic setup fees, with delivery required within 30 calendar days of purchase order receipt. Quotes are due by January 16, 2026, and must be submitted electronically via the Euna Portal, with proposals evaluated based on unit price, total quote price, delivery date, testing results, vendor performance, and overall cost considerations. The initial contract term is one year with potential renewals for up to four additional one-year periods.

The solicitation is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, suggesting potential opportunities for local or disadvantaged businesses. Bidders proposing alternate brands must submit product specifications demonstrating equivalency to Port & Company, Gilden, or Fruit of the Loom brands, and pre-production samples of each size category are required for City approval. Vendors must complete documentation including a quote submission form, IRS Form W-9, and a Conflict of Interest Questionnaire. While specific budget ranges are not explicitly stated, the comprehensive specifications suggest a potentially significant annual contract value given the multi-program shirt requirements. Successful bidders must register for direct deposit payments and will be subject to standard Net 30 payment terms. The City reserves the right to make multiple awards and to accept or reject quotes in part or whole, providing flexibility in the procurement process. Vendors may request annual price adjustments with written justification, though the City retains discretion to reject increases or allow contracts to expire.